• Provide comprehensive administrative support to Climate Intelligence Program leaders such as: 

• -----Scheduling appointments, maintaining accurate calendars and managing files. 

• -----Understand priorities and commitments of executives and can adjust with little advance notice 

• -----Manage expense reporting, timesheets, and associated documentation accurately and according to RMI policies 

• Handle email requests and follows up as needed and in a timely manner  

• Lead the day-to-day administrative operations of the Climate Intelligence Program. This includes, but isn’t limited to 

• -----Timely submission of vendor invoices 

• -----Agenda creation 

• -----Problem solving 

• -----Notetaking 

• -----Internal communications 

• Actively seek to collaborate and foster collaboration across the program and RMI 

• Maintain strict confidentiality when accessing sensitive information 

Travel Coordination 

• Create and manage accurate and detailed logistical and booking details related to domestic and international travel (including visa applications and travel safety screens) 

• Support and sometimes lead in team retreat planning and execution alongside the Program Operations Lead. This typically occurs twice annually. 

Technical and Tools Knowledge  

• Act as systems and process support for the Climate Intelligence Program. This includes 

• -----Deploy working knowledge of office tools and software including Microsoft Office, Slack, Monday.com, Workday, Salesforce, AdobeSign and videoconference systems  

• -----Understand the basic functioning and troubleshooting of smart phones, printers, and other devices 

• -----Maintain our file management system (SharePoint) including uploading documents, maintaining organization, periodic folder cleanups, granting permissions and resolving filesharing issues promptly with IT 

• Actively pursue improvement in how self and the team use our systems 

• Other duties as assigned 

Core Skills and Experiences  

• Three years of experience as an executive or administrative assistant in a professional environment or in a comparable position 

• Proficiency in Microsoft Office, Calendar functions, videoconference systems and typical contact database software such as Salesforce 

• Can flexibly and efficiently handle unanticipated changes to schedules, plans and workloads, approaching tricky situations with a positive and solutions-oriented attitude 

• Exhibits professionalism and empathy in interactions with others, both in verbal and written communication. 

• Demonstrated ability to manage multiple priorities, tasks, and projects efficiently with a strong attention to detail and commitment to accuracy. 

Desired Skills and Experiences 

• Expert in anticipating needs, resolving challenges before they materialize  

• Ability to interact with staff and partners at all levels, while remaining positive, flexible, resourceful, efficient, and managing multiple demands  

• Good judgment and strong decision-making ability  

• Pick up new skills quickly 

• Experience planning domestic and international travel 

We encourage anyone who is interested in this role to apply, regardless of whether you feel you meet 100% of the qualifications. The top candidates will bring their own unique perspectives, experiences, and backgrounds from a variety of industries along with many but not necessarily all the skills listed above. We offer professional learning and training opportunities to help you develop skills you may not have had the opportunity to cultivate yet.  

Location 

We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located from anywhere in the continental United States with a preference for Mountain Time or Pacific Time working hours.  

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.   

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.   

Compensation     

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The hourly rate for this position is $25.98-$31.49. You would also have an additional 5% bonus target!   

Benefits      

We offer a comprehensive benefits package including:      

• Medical, dental, vision insurance     

• 403b retirement options (up to 5% match )     

• Life, AD&D, short-term and long-term disability     

• Professional and personal development allowance 

• Generous paid time off and sick leave 

• Parental leave     

Diversity, Equity, and Inclusion       

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success. We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences. Visit our DEI page for more information on our DEI initiatives and commitments. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and any other protected class under local, state, and federal law.