Are you a detail-oriented person skilled in administrative support, and looking to effect positive change in this world? Would you be motivated to support communications and educational programming to advance innovative environmental policy solutions? If so, the Environmental Law Institute may have the perfect job for you. ELI is looking for a highly organized and self-motivated ADMINISTRATIVE ASSOCIATE, RESEARCH & POLICY to help us fulfill our mission of fostering innovative, just, and practical law and policy solutions to enable leaders across borders and sectors to make environmental, economic, and social progress.
While the Administrative Associate will engage with staff across ELI, their primary focus will be on supporting Research & Policy division activities in two areas. A major focus will be on supporting the organization of educational workshops and events. Some of the events are annual (such as ELI’s Environmental Law and Policy Annual Review, Clean Water Act workshops for state and tribal officials, and Environmental Law Boot Camps), and some will be ad hoc and/or intermittent (such as training programs for judges, working group meetings, and other Research project convenings). The other major focus for this position will be working with Research & Policy division staff to help keep ELI’s website updated. After training and with support of ELI’s webmaster, the Administrative Associate will establish and manage a system for updating project and program webpages under the direction of project personnel. The Administrative Associate, who reports to the Associate Vice President, Research & Policy, will also engage in other operational tasks and activities that support the Research & Policy division.
Since 1969, ELI has played a pivotal role in shaping the fields of environmental law, policy, and management, domestically and abroad. ELI is an internationally recognized, non-partisan research, publishing, and education center working to strengthen environmental protection by improving law and governance worldwide.
Working with Project Managers and other staff, responsibilities include:
Plan and manage the logistics for in-person, virtual, and hybrid events including, but not limited to:
managing communications with partners, sponsors, speakers, and event mailing lists;
arranging for venues, travel, lodging, and catering;
arranging planning processes, including communicating with those involved and taking detailed notes, and collecting and managing presentation materials;
Responding to registrant inquiries and questions about the event;
event production, including managing registrations, event walk through, tech oversight, and speaker/exhibitor logistics.
Manage end-to-end operations for Research & Policy webinars, meetings, and convenings hosted via a variety of web platforms including scheduling, tech-tests with panelists, day of execution, trouble shooting, and post event reporting.
Establish and manage a system for soliciting updates from project managers and entering them on project and program webpages, using tools such as Drupal and basic HTML.
Other admin, communications, or information-management tasks as needed.
REQUIRED COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES
The Environmental Law Institute is collaborative by nature and you must be able to interact in a professional manner with people from diverse racial, ethnic, political, and socioeconomic backgrounds. We employ anti-racist practices and principles while striving to support ELI’s culture of diversity, equity, inclusion, and justice. This position requires:
Strong event planning, outreach, and marketing skills, for in-person, remote and hybrid events
Excellent organizational skills including the ability to simultaneously plan and manage multiple projects and establish priorities with moderate supervision
Superb attention to detail and ability to reliably adhere to deadlines
Strong written and verbal communication skills
Accurate and reliable data entry skills
Proficiency with standard office software, including Microsoft Office
An ability to collaborate with a project team, proactively planning, communicating, and managing activities in support of project objectives
Flexibility and willingness to take on other tasks as needed
Other preferred skills include:
Baseline knowledge of, or interest in, environmental issues, law, or policy
Knowledge of virtual meeting/event platforms such as Zoom, Teams, Remo
REQUIRED EDUCATION AND EXPERIENCE
Degree or equivalent experience: Bachelors or equivalent
Years of experience: One or more years in event planning, administrative support, or other relevant area
$45,000 - $50,000 annual salary, commensurate with experience. Includes excellent benefits such as:
Flexible Spending Account
Employer paid life insurance & disability insurance
Long Term Care insurance
Pre-tax transportation benefit
403(b) Retirement Savings Account with employer match
Paid time off
APPLICATION INSTRUCTIONS AND DEADLINE
Interested candidates can apply online through ELI’s application portal by visiting https://www.eli.org/employment. Note that your submission must contain the following uploaded documents (Word or PDF format), as follows:
Cover letter, addressing your personal goals and interests, as well as your experience and interest in carrying out the duties outlined above.
Applications must be submitted no later than OCTOBER 21, 2022. You must use ELI’s online application system; ELI cannot accept applications submitted by email, USPS or other shipping service, or hand delivery. No phone calls, please.
Please note that to ensure the health and safety of the ELI workforce, any offer of employment from ELI is contingent on candidates providing proof of full vaccination against COVID-19. ELI management will consider requests for religious or medical exceptions, consistent with applicable law.
ELI is an equal opportunity employer firmly committed to achieving an inclusive, diverse workforce that values every individual. We firmly believe that hiring individuals with varying perspectives and backgrounds contributes to our success as an organization, and we strive to create an environment that fosters inclusiveness. As such, minority candidates and candidates from traditionally underrepresented groups are encouraged to apply.