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Office Manager

Boston, MA, US
about 2 months ago
Full time role

Company

In 2009, EnergySage was founded on three key tenets of simplicity, choice and transparency. Everyday there are millions of Americans ...

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Job Description

Do well by doing good.

Do you wake up in the morning excited to go to work? Do you want to engage in a mission that fundamentally betters our world? Do you want to work alongside an amazing team of driven, upbeat colleagues with unique backgrounds and interests? Keep reading because EnergySage might be the place for you.

EnergySage is the leading online marketplace for solar and other renewable energy technologies. We strive to make the experience of going solar as easy as booking a flight online. We are looking for passionate, collaborative, authentic individuals to join our team in making renewable energy options more accessible to consumers. We are the most-visited energy website in the U.S.-- last year 10 million people used our tools. What can you help us achieve?

Learn more about our team and our company: www.energysage.com/about-us/team

Office Manager

We are 90+ team members, growing rapidly, and are in search of Office Manager who keeps things running smoothly! Reporting to the VP of Finance & Operations, the Office Manager will be responsible for making sure our downtown Boston office is welcoming, organized and well-equipped to support our team and our guests; while also supporting the CEO, senior team, and talent acquisition with a range of administrative tasks-- primarily calendar management, scheduling and associated communications.

You are the right fit for this role if you can manage a high volume of details and alternate seamlessly between taking direction and working autonomously, all with a positive, professional demeanor. Strong professional writing skills are essential (mostly email). Discretion with managing sensitive and confidential information is pivotal, as well as demonstrating sound judgment.

This position will have matrixed responsibilities and accountabilities across multiple senior leaders. It is expected that up to 70% of time will be in support of Senior Team and talent acquisition, of which up to 30% will be in direct support of the CEO. Over time, office management responsibilities are expected to increase to 50% of the job. 

What You’ll Do:

Administration

  • Understand CEO’s and other leaders’ calendars and which items are priorities; move flexible calendar blocks to accommodate top priority meetings and events
  • Write and manage email communications with internal and external stakeholders related to scheduling
  • Coordinate with external stakeholders to align their availability with that of the CEO’s/leaders’ calendars
  • Support CEO and other senior leadership in scheduling internal and external meetings
  • Support Recruiting and Human Resources with candidate management, communications, interview scheduling and onboarding
  • Keep sensitive communication (including identification of job candidates, and certain stakeholders) confidential and/or on a need-to-know basis, as appropriate
  • Support senior leadership with other administrative tasks/projects as needed

Office Management

  • Enable a positive, safe work environment
  • Manage day-to-day operations of physical office space (e.g., office and kitchen supply ordering, in/outgoing mail management; kitchen and common space upkeep)
  • Develop and execute processes for office upkeep, reporting issues, identifying needs, and purchasing and maintaining company supplies; uphold company policies and create new, as applicable
  • Liaise with building management, facilities maintenance, and EnergySage IT
  • Welcome guests and prepare meeting rooms and materials, as needed
  • Aid in welcoming and onboarding new hires
  • Support business and social event planning
  • Establish and maintain strong relationships with team members

What We Look For

  • Work and/or internship experience in a professional environment performing administrative and organizational responsibilities
  • Demonstrated proficiency in calendar and email applications (Microsoft or Google suite)
  • Excellent writer and communicator
  • High level of discretion; able to keep sensitive information confidential
  • Professionalism—able to communicate as a business professional with other senior leaders/stakeholders and their representatives
  • Comfortable working in a fast-paced, dynamic environment with a high level of autonomy
  • Demonstrated ability to organize, manage and prioritize multiple deliverables
  • Exceptional customer service and attention to detail
  • Diplomatic problem solver & team player
  • Positive outlook and can-do attitude

We are EnergySage.

As the leading online comparison-shopping marketplace for rooftop solar, energy storage, community solar, and financing, EnergySage is accelerating the adoption of clean energy by improving consumer access and affordability. Our user-friendly platform is built on the principle of consumer empowerment through unbiased information, transparency, and choice. As we grow and enter new markets, we seek team members who bring new perspectives, skills, and energy that will propel us to accomplish the challenging work we have ahead.

 

Confidence can sometimes hold us back from applying for a job - but we believe there's no such thing as a 'perfect' candidate. So, however you identify and whatever background you bring, please apply if this is a role that would make you excited to come into work every day and help bring renewable energy to the broader market.

 

EnergySage is committed to building a workplace that welcomes and encourages diverse perspectives. We believe that the most successful teams actively and authentically engage individuals with varied experiences and skillsets.

 

EnergySage is an equal opportunity employer and prohibits discrimination and harassment of any kind. Applicants from a broad range of backgrounds are encouraged to apply.

 

Our Values

  • Consumer First: Our top priority is to serve and empower consumers through transparency, equitable access to information, and personalized interactions.
  • Better Together: We recognize that we gain and give more through collaboration, partnership, and diversity of experience and perspective. We respect one another and are inspired by what we learn and achieve together.
  • Integrity: We take personal ownership and pride in doing the right thing. Our consistency, competence, and high standards earn the reputation of “trusted advisors” with all of our stakeholders.
  • Substantive Impact: We are committed to effecting and sustaining positive environmental, social, and market transformations through creativity, innovation, and persistence.
  • Iterative Excellence: Our intellectual curiosity and bias toward action drive us to continuously learn, evaluate, iterate, and improve.

In 2009, EnergySage was founded on three key tenets of simplicity, choice and transparency. Everyday there are millions of Americans ...

View Company Profile