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Manager, Office Operations

Milpitas
15 days ago
Full time role

Company

Seres

France

A subsidiary of Docaposte and Bull (Atos), SERES is a major player in the digital transformation of companies in the ...

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Job Description

 Duties and responsibilities

  • Manage office operations, including correspondence, vendor selection (when applicable), monthly budgeting, Purchase Requests, and invoices and bill processing.
  • Organize team building events and social activities.
  • Organize and coordinate employee all hands-on meetings
  • Draft and distribute company-wide communications.
  • Set up front office receptionist area and provide quality customer services.
  • Manage office operation staff by recruiting, selecting, orienting, and training employees.
  • Assign and monitor administrative tasks related to the Business Unit leaders and visitors that could include travel arrangements, meeting schedules, customer or executive visit facilitation.
  • Manage third-party vendors on facility maintenance, office supply management, and catering services.
  • Partner with HR on work-related injuries investigation and corrective actions.
  • Keep abreast of the government regulations and requirements, and develop programs to protect the employees’ health and safety.
  • Provide site specific project administration support duties that include tracking project budgets, deliverables and schedule, and purchases.
  • Provide office system training and support, such as Concur.
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Set up mailing services and inter-office delivery system.
  • Design and implement office policies by establishing standards and procedures
  • Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.

Supervisory Responsibility

 Lead the Office Operation team members

Required Education and Experience

  • Bachelor’s Degree in Business Administration, Social Sciences or equivalent
  • English and Chinese Mandarin bilingual is MANDATORY
  • 5+ years of office management or executive administration
  • Ability to multi-task, prioritize and adapt to changes
  • Strong interpersonal skills and ability to build trust with employees at all levels and work with internal and external business partners
  • Excellent verbal and written communication skills
  • Excellent Microsoft Suite skills

Seres

France

A subsidiary of Docaposte and Bull (Atos), SERES is a major player in the digital transformation of companies in the ...

View Company Profile