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EA to COO (FTC)

London, United Kingdom
8 days ago
Full time role

Company

OVO Energy

Bristol, Bristol, City of, United Kingdom

OVO Energy is an independent energy technology company and supplier. The company was launched in 2009. OVO Energy is set ...

View Company Profile

Job Description

London Based role (need to be happy to be in the office to support when necessary-generally 3 days a week)

We’re making zero carbon happen

We’re OVO Group, a big family of companies united by a single vision: to get to zero carbon, fast. 

We call this Plan Zero – and it shows how we’ll be fighting the climate crisis and transforming the way people use energy over the next decade. To do this, we need the sharpest minds. Are you up for the challenge?

Do great green things with OVO Energy

So much has changed since we launched in 2009.  Our goal remains the same though: make energy cheaper, greener, and simpler. Just as it was on day one.

Everyone belongs at OVO

Our aim is to build a diverse and inclusive movement: teams of brilliant people, with unique talents, skills, passions, and experiences. 

We encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.

Where in the world of OVO will I be working?

  • You will be part of the Operations Leadership team. Reporting directly to the COO and working closely with the Operations Leadership team.  This is an excellent opportunity for a business focussed EA who would like to gain further exposure in a fast-paced technology environment. You will be of invaluable support to the COO and set the standard as Senior/Lead EA for the wider Assistant team within the Operations area.  .
  • This role is an excellent opportunity for an individual to get real exposure to all things OVO and gain a wider understanding of the operations business area, which is the largest function within OVO (c85% of companies workforce)

Key responsibilities include (but are not limited to):

  • Provide a joined up approach to admin support by ensuring cohesive communication, teamwork and building partnerships with peers to keep the support model efficient.
  • Working collaboratively with the wider Operations PA/Assistant team 
  • Set the standard for ways of working by being a resource for information and processes
  • Building partnerships with peers and the Operations PA community to drive clarity within the roles
  • Holding meetings to ensure cohesive communication, passdowns and teamwork

Diary Management

  • Complex Diary management
  • Excellent attention to detail
  • Workload management, including the creation of processes as appropriate to improve smooth running of the COO’s diary
  • Keeping up to date with business priorities to support decisions around best use of COO’s time
  • Meeting preparation
  • Proactive time management to ensure effective use of the COO’s time, including arranging internal and external meetings
  • Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking, currencies etc

Coordination & Organisation

  • Assisting in planning and coordinating leadership meetings, events, Town Halls, team offsites, away days and workshops, as required
  • Cost centre management
  • Processing and managing expenses, invoices and purchase orders
  • Document production and printing (including creating meeting agendas)
  • Research and preparation of documents for executive meetings, including Board meetings, as required
  • Assisting with creating and sharing weekly team emails, coordinating presentation decks and coordinating comms with teams

Support

  • Email management on behalf of the COO
  • Attending meetings and capturing actions/notes to ensure we meet internal governance requirements and proactive follow up of actions with key stakeholders to ensure timely delivery
  • Building Agendas for internal/external team meetings
  • Assisting with communications on behalf of the COO, including coordinating and actioning internal and external correspondence using appropriate channels
  • Potential process improvement to ensure the smooth running of the COO’s diary

Do I have what it takes

Key skills required:

  • Ability to organise, prioritise workload and demonstrate adaptability
  • Goal and deadline oriented
  • Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
  • Calm under pressure
  • Confidentiality is a must – this role is party to highly sensitive information important in protecting our employees and our business
  • IT literacy across a variety of tools, particularly GSuite 
  • Excellent literacy and reporting skills
  • Excellent verbal communication
  • The ability to challenge and see beyond current state – spot opportunity for process improvement and act upon these observations
  • Be comfortable communicating with members of staff from all levels and areas of the business.
  • Happy to work as part of a collaborative team, coaching/mentoring/managing other members of the team as and when required

Brilliant benefits for a world-changing team

Our people are at the heart of Plan Zero. That’s why we offer plenty of green benefits and progressive policies to make you feel at home.

For starters, you’ll get 34 days of holiday (including bank holidays).

Then there’s Flex Pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.

Here’s a taster of what’s on offer:

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home 
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans 

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!

OVO Energy

Bristol, Bristol, City of, United Kingdom

OVO Energy is an independent energy technology company and supplier. The company was launched in 2009. OVO Energy is set ...

View Company Profile