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Executive Assistant (Remote)

Remote
7 days ago
Full time role

Company

EcoCart is the #1 solution for sustainable e-commerce, with products that allow online shoppers and businesses to make their orders ...

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Job Description

About Us 🌎
EcoCart is a sustainability software that calculates e-commerce brands' ecological footprints through machine learning and then enables them or their customers to offset the emissions of their orders through front-end experiences. We are backed by top VCs, executives from Facebook, Affirm, & Klaviyo, and by top-tier e-commerce founders of Chubbies, Blue Bottle Coffee, BarkBox, & Felix Gray.
We are a 30-person, remote-first company looking for people who are motivated by being part of a team building products that will help change the world. We’re growing quickly, and want you to grow with us - Join us in our mission to make the fight against climate change easy, accessible, and affordable for everyone!
The Role 💻
The Executive Assistant (EA) at EcoCart will play a key role in EcoCart’s success by managing deliverables, systematizing processes, and participating on strategic projects. The EA will get incredible exposure to key executives and leaders within the organization, and can leverage their experience to grow into a strategy & operations role within the company. 
Salary Range: $60,000-$80,000

A day in the life ☀️

  • Anticipate needs and provide high-level executive administrative support
  • Carry out various strategic projects alongside CEO and COO (e.g. standardizing 1:1 meetings and OKRs across the company) 
  • Manage CEO and COO’s complex calendars and schedules
  • Ad-hoc strategic projects directly alongside CEO and COO
  • Systematize CEO and COO’s weekly meetings with well organized agendas and notes
  • Assist with compilation of board materials and quarterly scheduling cadence  
  • Attend strategic meetings, take detailed notes, and follow up on post-meeting action items until successful completion
  • Keep track of direct report deliverables. Follow up and provide reminders on project deadlines, action items, and deliverables until successful completion
  • Assist with event planning and coordination for team meetings, all-hands meetings, and company summits
  • Assist with preparation and formatting of presentation materials and documents
  • Set agendas, create meeting notes, and action items from weekly staff meetings
  • Manage business travel and assist with monthly expense reports in a timely manner
  • Act as a mentor and cultural ambassador for the company

We are looking for 🔍

  • 3 or more years of administrative experience working with VPs and/or Executives
  • Someone strategic, adaptable and resourceful in a dynamic and fast-moving environment
  • Ability to derive priorities from high-level goals
  • A true multi-tasker, detail-oriented in nature, with strong problem-solving skills
  • A team player who is ready to jump in to help a fellow team member when needed
  • Someone who is calm, helpful, and/or creative in stressful situations
  • Passion for building strong and trusting relationships with not just your executive and team but all employees

Benefits 🎉
-Series A Equity-Unlimited PTO-Flexible hours-Remote-first environment-Best-of-the-best options for medical, dental, & vision insurance-401(k)-Mental health benefits-Life insurance-Periodic days of rest, where the entire company enjoys a day off!-Proactive, collaborative company culture with a shared vision for climate impact!

EcoCart is the #1 solution for sustainable e-commerce, with products that allow online shoppers and businesses to make their orders ...

View Company Profile