Support GFI’s work to transform the world through alternative proteins
The Good Food Institute is a nonprofit think tank working to make the global food system better for the planet, people, and animals. Alongside scientists, businesses, and policymakers, GFI’s teams focus on making plant-based and cultivated meat delicious, affordable, and accessible. Powered by philanthropy, GFI is an international network of organizations advancing alternative proteins as an essential solution needed to meet the world’s climate, global health, food security, and biodiversity goals.
How You Will Make a Difference
In this role, you will have the opportunity to provide high-level, efficient project execution and administrative support to the ~22 member GFI Science & Technology team. The Executive Assistant, Science and Technology will be responsible for:
Who We’re Looking For
- Supporting administrative needs across the team as needed, including booking travel arrangements, scheduling and confirming meetings, and managing team meetings on the departmental calendar.
- Working with project and portfolio managers throughout the SciTech team to track progress throughout reporting cycles. This includes monitoring our project progress and proactively reaching out to managers who may need help removing roadblocks or crafting communications to team members across GFI.
- Setting up and maintaining new Asana projects through coordination with our project leads.
- Coordinating weekly, monthly, and annual reporting for the Science and Technology department, including building and running reports from Salesforce and Asana.
- Taking minutes in team-wide meetings; organizing them for future reference and helping assign action items in our project management software (Asana) after meetings.
- Updating Salesforce with notes from meetings and other oral and written communications, de-duplicating entries, and ensuring key fields are filled out for priority contacts.
- Managing all general inquiries to the Science and Technology department and providing responses from our toolkit for common requests to direct stakeholders toward our existing resources.
Assisting with the completion of expense reports, submissions of invoices, etc.
- Maintaining the departmental drive and databases and conducting periodic cleanups and content reorganization.
- Creating and maintaining key departmental documents such as our department guide, intern/fellow support documents, and SOPs/tutorials to streamline new member training and standardize our use of software tools such as Asana and Salesforce.
- Planning logistical and administrative aspects of our in-person and virtual departmental retreats and capturing summarized synopses of our strategy discussions.
- Assisting with migrating new SciTech resources to our website and making updates to existing web content owned by SciTech, including supporting small design requests and page design needs.
- Following all human resource and operational procedures.
- Performing other duties as assigned.
The Executive Assistant, Science and Technology must have:
- A minimum of four years’ applicable work experience (previous administrative experience preferred)
- Demonstrated experience working with projects in project management software (Asana experience strongly preferred)
- Excellent written and verbal communication skills
- Strong attention to detail and a high degree of organization and efficiency
- Self-motivation with the ability to work well independently and under pressure, manage multiple projects simultaneously, and meet deadlines
- Ability and enthusiasm to learn new software and systems
- The ability to work creatively and effectively as a member of a team
- A friendly, positive, client/customer service-oriented, can-do attitude
- Proficiency in MS Word, PowerPoint, and MS Excel
- Experience with Salesforce or a similar CRM system is preferred
- Comfort working remotely and in a rapidly growing and evolving organization.
- Strong support for GFI’s philosophy and mission; demonstrated interest in plant based & other alt proteins, public health, environmentalism, climate change, animal protection, or hunger relief.
- A commitment to GFI’s values: believe change is possible, do the most good we can, share knowledge freely, act on evidence, and invite everyone to the table.
We want the best people and we don’t want biases holding us back. We are testing a third-party anonymizing tool to redact personal information from submitted applications — including name, location, contact details, and several other factors — to reduce bias and increase fairness in our process. We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Because we value a diverse workplace, we prioritize an inclusive climate absent of discrimination and harassment during the application process and after you join the team.
Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about GFI’s mission and think you have what it takes to be successful in this role even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application.
The Fine Print
Terms of employment: Full-time, non-exempt
Reports to: Matt Hotze, Director of Science and Technology
Location: Remote; United States
Travel: Up to two weeks per year for organization retreats.
Benefits: Working from home, full medical coverage, optional dental and vision packages, a 401(k) plan with employer match, flexible holiday and vacation plans, opportunity for advancement, respectful managers, and supportive colleagues. More information here: https://tinyurl.com/GFIBenefits.
This is a U.S.-based position: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
COVID vaccination policy: GFI requires all US employees to be fully vaccinated against COVID-19. Proof of vaccination will be requested before the start of employment. GFI will consider requests for accommodations or exemptions from this policy on a case by case basis, in accordance with applicable laws.
Application Deadline: February 1, 2023
Decided not to apply? If after reviewing this job description, you have decided not to apply, please let us know why by completing this short survey: https://tinyurl.com/GFIJobSurvey.
Interested in working at the Good Food Institute? Join us for the Career Opportunities Webinar to learn more about our work and ask questions about specific job opportunities! See upcoming webinar dates and more information at https://tinyurl.com/GFICareers.