Senior Program Assistant

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

NRDC is seeking a Senior Program Assistant to work with the Development team in our New York office.

Position Summary

NRDC is seeking a Senior Program Assistant in our New York office to provide critical administrative and special projects support to the Senior Director of Board Relations and the Board Relations team. 

Reporting to the Senior Director of Board Relations, the Senior Program Assistant will play a vital role in effectively scheduling and coordinating board-related meetings, including a complex schedule of board committee meetings, and will provide a wide range of day-to-day administrative support to the Senior Director and the team, including calendar management and scheduling, travel logistics, and meeting coordination. The Senior Program Assistant will also assist with priority Board Relations projects, including drafting communications and memos, maintaining databases and trackers, and spearheading small projects.

The ideal candidate is a self-starter, quick learner, and has an excellent ability to prioritize assignments and projects to maximize the efficiency and effectiveness of the team. The individual in this role must be comfortable working independently in a fast-paced environment. Excellent research, writing, interpersonal, and project coordination skills are required. The candidate must also be skilled at working in a collaborative culture and possess good judgment, discretion, and tact.

Responsibilities

• Provide high-level administrative support to the Board Relations team as it relates to supporting the work of NRDC’s Board of Trustees, Board Committees, Task Forces, and communications.
• Support will include complex calendar management and scheduling, drafting correspondence, file maintenance, invoice and expense reporting, and special projects.
• Work with the Board Relations Manager to liaise with, and provide administrative support for, the Board Chair and their office.
• Help manage relationships with, and communications to, individual board members.
• Assist the team in drafting, editing, formatting and proofreading memos, presentations, correspondence, and other materials.
• Coordinate and assist in the management of special projects related to furthering the work of the Board.
• Organize and coordinate internal team meetings and retreats, including scheduling and technology for these meetings.
• Oversee invoice and expense reporting.
• Coordinate travel arrangements.
• Provide ad-hoc, hands-on support for a variety of projects and roles.
• Be an accessible, collaborative, roll-up-the-sleeves problem solver.
• Other duties as assigned.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum of 2 – 4 years of administrative and scheduling experience required.
• Must have excellent interpersonal skills and a high attention to detail.
• Excellent project management and project coordination skills.
• Strong written and verbal communications skills.
• Ability to maintain confidentiality.
• Proactive, detail-oriented, problem solver with the ability to deliver high-quality results and meet deadlines.
• Experience supporting multiple team members and ability to effectively communicate workload challenges.
• Experience working on different priorities and projects at the same time.
• Ability to travel for in-person board meetings and events and to work occasional evenings and weekends, as needed.
• Strong skills in PowerPoint, Excel, Word and Outlook.
• Experience using Salesforce, Sharepoint, BoardEffect, Asana, and Concur a plus.
• Commitment to NRDC’s values and mission.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $63,000 to $72,000. Internal equity considerations will be reviewed before making a final offer.

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, we ask them to come into the office and spend meaningful time there in collaboration with their colleagues.  We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.