The Pacific Institute creates and advances solutions to the world’s most pressing water challenges. Our vision is to create a world ...View Company Profile
Application Deadline: Open until filled.
Hours: Full Time (35 hours per week)
Location: Hybrid: Remote and Pacific Institute office in Oakland, CA (Two days/week in office)
Reports to: Pacific Institute President and Chief Operating Officer
Salary: $65,000-$70,000 per year. commensurate with qualifications includes a competitive benefits package, and is subject to location-based adjustment
Travel: Some business travel may be required, including overnight stays
Start Date: Available immediately
As the Senior Administrative Assistant, you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President while serving as a liaison to the Board of Directors and senior management teams. You will organize and coordinate executive outreach and external relations efforts while overseeing special projects. The successful candidate will contribute to a variety of responsibilities covering many aspects of the organization’s administrative, financial, and operational work. This position requires a diverse skillset, as it includes both the tasks associated with a Senior Administrative Assistant role (calendaring, travel planning, expense tracking for the President), as well as some more technical components (managing the organization’s database, contributing to our financial, and administrative procedures). The ability to work independently, anticipate needs, and problem-solve across very diverse activities with accuracy, as well as the ability to deal with highly sensitive and confidential matters, will be critical for success in this role.
Executive Assistant (35%)
Operations/Development/Communications Support (30%)
Board Liaison (15%)
Primary contact for the board on all logistics/documentation issues, including:
Office Management/Administration (10%)
Diversity, Equity, and Inclusion
Pacific Institute is committed to workplace diversity and inclusion. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Recognizing the inherent inequities that exist in our society, our sector, and our work, the Pacific Institute is dedicated to improving our internal policies, procedures, and programmatic priorities to ensure a diverse workforce and culture of inclusion. We have accelerated our efforts and refreshed our approach to diversity, equity, and inclusion (DEI). We are committed to building a culture where diversity is valued at all levels of the organization. We believe this approach will improve our organizational culture and the quality of our work. As part of this commitment, we request that all candidates include a short statement in their cover letters to address how your addition to our staff would contribute to our DEI efforts.
At Pacific Institute, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles.
No phone calls, please. Applications will be accepted until the position is filled.