Accounts Payable/Receivable Coordinator

Job Description:

RMI is seeking an Accounts Payable Coordinator who will serve a key support role on the Accounting team and across the organization. Reporting to the Assistant Controller and working closely with other RMI staff, you will be responsible for ensuring the accurate and timely processing of vendor bills and employee expense reports. The ideal candidate is detail oriented with the ability to multi-task and work independently as well as in a team environment.

Responsibilities

• Process supplier invoices. Ensure required supporting documentation has been obtained including proper authorization of payment and coding of the expense 
• Review incoming employee expense reports. Check all receipts and accompanying detail, ensure account coding is accurate and verify expense reports adhere to the travel & expense policy
• Research and resolve supplier invoice and employee expense report discrepancies and issues
• Request and verify tax documentation from suppliers
• Correspond with suppliers and respond to inquiries
• Work in partnership with project management staff to troubleshoot any issues with supplier invoice and employee expense report submission
• Assist with Accounts Receivable and client invoicing
• Provide back up support for accounting staff
• Maintain financial security by following internal accounting controls

Qualifications

• Experience in a transaction processing role (either Accounts Payable or Accounts Receivable) preferred
• Detail and service oriented with excellent verbal, written and interpersonal skills
• Flexible and able to work in a fast-paced environment
• Proficiency with Microsoft Office applications, especially Excel and Word
• Workday experience preferred

Location

We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located from anywhere in the continental United States.   

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.   

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). This role may be expected to travel for team events which occur approximately twice a year.

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined in Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply. 

Compensation    

RMI compensates based on the level and requirements of the role. Compensation within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. A new Accounts Payable Coordinator based in the U.S. joins at the minimum to mid-range of $19.23 - $23.31 per hour. You would also have an additional 5% bonus target!  

Benefits     

We offer a comprehensive benefits package including:     

• Medical, dental, vision insurance    
• 403b retirement options (up to 5% match immediately)    
• Life, AD&D, short-term and long-term disability    
• Professional and personal development
• Generous paid time off and sick leave
• Parental leave    
• Flexible working hours
• Commuter and work from home stipends

Diversity, Equity, and Inclusion      

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success. We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences. Visit our DEI page for more information on our DEI initiatives and commitments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.   

About RMI 

RMI is an independent, non-partisan, nonprofit organization of experts across disciplines working to accelerate the clean energy transition and improve lives. Since our founding in 1982 by Amory Lovins, RMI’s chairman emeritus, we continue to grow and have a global reach and reputation. 

For 40 years, RMI has utilized our unique techno-economic expertise and whole-systems thinking to publish groundbreaking research and analysis. We bring together collaborations of rare reach, range, and expertise—creating unconventional partnerships and mobilizing action to drive change on the massive scale needed to combat the climate crisis.

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.