Purchase Ledger Clerk - FTC

Role OVO-View

Location: Hub based! Bristol ideally 

But you have the flexibility to work wherever suits you best

Team:  Accounts Payable Team

Salary banding:  £22,000 - £28,000

Experience: Learner

Working pattern: Full-Time - please note that this is FTC role with a view to going permanent 

Reporting to: Alexander Balntas - Accounts Payable Supervisor

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Problem Solving, Stakeholder management, Automation

Top 3 qualities for this role: Tenacity, Patience, Attention to detail

In the words of the team, you should leave your current role for this one because….

The AP team is a talent multiplying space, where everyone has the opportunity to work on challenging tasks, drive efficiencies and develop in their careers. Psychological safety is key in our team and it is through this that we know we can all rely on each other when the pressure is on. We are a welcoming, cohesive and social group and we bring our authentic selves to work every day.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a health functioning Finance team and also feeds into the wider Procure to Pay (P2P) function.

This role in a nutshell:

The role of an AP Clerk is to be the first point of contact when a query is raised to the Finance team or an automated process fails. This means responding within set timeframes to ensure a high standard of service to our stakeholders. A considerable amount of knowledge is required to perform this role effectively in terms of OVO’s systems and company structure, AP Automation, PO policy, Suppliers and industry specific terms and processes. They will use this knowledge to educate OVO’s stakeholders in terms of invoice submission and to investigate instances where our automated processes have fallen down to find a lasting resolution. The AP Clerk will also be expected to escalate urgent issues and take a proactive approach to recurring issues to ultimately ensure a high level of service and efficiency from the AP team as a whole.

Your key outcomes will be:

Accounts Payable

• Working the shared Finance inboxes (JIRA), responding to supplier queries and escalating urgent queries

• Ensuring supplier data is kept up to date and fixing gaps and assisting with the set up of new suppliers

• Completing regular supplier statement reconciliations for key suppliers

• Investigate aging and outstanding items

• Maximising the use and efficiency of AP automation - educating suppliers and buyers, consolidating invoices

• Working draft invoices to resolution

• Working with Treasury to get copies of missing invoices for them to clear from cash prepayments

• Minimising late payments 

• Ensuring weekly KPIs are completed

• Completing monthly supplier reconciliations

• Flagging broken approval routes and approval route changes

• Ask Finance - responding to escalated internal queries to support the business

• Assisting with audit queries

• Answering the Finance telephone line

• Processing the Finance team post

AP Automation

• Maintaining / creating automation rules

• Working with suppliers and buyers to increase automated processing

• Dealing with OSV support cases and raising them to OSV, to flag invoice processing errors

Accounts Receivable

• Raising sales invoices

• Creating customer accounts

• Assisting with payment allocations

• Completing balance sheet reconciliations

Continuous Improvement / Integration projects

• Assisting with Company consolidation projects

• Identifying areas for improvement and delivering enhancement projects

• Supporting buyers through tickets and drop in sessions

• Creating and updating process notes

Systems: Workday, JIRA, Google Workspace, Excel / Google sheets

You’ll be a successful Purchase Ledger Clerk here at OVO if you…

• Love delivering great service to our stakeholders (Buyers, Suppliers and wider Finance /  P2P Function)

• Leave no stone unturned and are tenacious about finding solutions and investigating problems - taking pride in everything you do big or small

• Are happy to take on new challenges and develop new skills

• Are comfortable with change and managing uncertainty

• Can think around corners and about the downstream effects of a decision or change.

• Love to create lasting solutions through process improvements and automation

You won’t like this role if you…

• If you have a low threshold for change

• If you struggle to juggle lots of tasks, conversations and investigations

• If you are not self motivated and process improvement driven

• If you are not comfortable with asking for help

Let’s talk about what’s in it for you

We’ll pay you between  £22,000 and £28,000 depending on your specific skills and experience. If your expectations are a little different, have a chat with us!

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal. 

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay.  It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.

Here’s a taster of what’s on offer: 

For starters, you’ll get 34 days of holiday (including bank holidays).

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home 
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you! If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible..