Executive and HR Assistant (H/F/X)

What you'll do...

• Act as the point of contact among executives, employees, clients and other external partners
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Help to organise, host, and run events both internally and externally for clients and prospective clients
• Be in charge of internal and external communication across emails, LinkedIn, slack.
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Prepare executives for meetings with informative notes
• Organise team social events, booking venues, scheduling activities
• Opportunity to help out in other areas of the business (marketing, onboarding, recruitment, accounting)

What you'll need...

• Experience working in a fast paced environment
• Strong work ethic
• Highly organised
• Demonstrable time management skills
• A background in an EA role reporting to a C suite individual in a fast paced company,
• Or a background within the F&B / hospitality industry (or similar fast paced environment)
• Speak fluent French and English


This position is "hybrid": in average you will be in the office 3-4 days/week, but some weeks you may have to come to the office 5 days, and some weeks you may have more remote work, depending on the needs

What you'll love about us...

• Wondering what the salary is for this position? Ask us! During our initial contact, this is something we always bring up, because we really want to match your experience with the right salary. The reason we don't talk about it here is that we have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!


• Octopus Energy has a unique culture: we won the award for Best Company to Work For in 2022, on Glassdoor UK we were voted one of the 50 Best Places to Work in 2022 and our CEO, Greg, recorded a podcast about our culture and how we empower our employees. In France, we were awarded the Happy at Work label, and ranked eighteenth out of a total of 1,675 structures in the category of companies where employees find the most meaning.


• We are an organization where people learn, decide and build faster. Where they work autonomously, with extraordinary people, on innovative projects. Employee profit-sharing, flex-office, excellent health insurance, soft mobility package, payment of part of the "pass navigo" (public transport pass) above the legal minimum, and even vacation days...we want your investment to be rewarded by benefits you really care about!


At Octopus, we're looking for people who are genuinely caring and empathetic. Equal opportunities are important to us, and we're committed to providing an inclusive and fair working environment. We invite you to apply, whatever your age, gender, marital status, color, disability, pregnancy or parenthood, origin, religious beliefs or sexual orientation. Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.