Contracts / Project Control Administrator

The Contract Administrator is responsible for managing the Project Contractor’s contract and overseeing the execution of the Client's Projects Management Program. This role requires a minimum of 15 years of experience and a B.Sc. degree in Engineering, Architecture, or a related field.

Responsibilities:

• Control and monitor projects in terms of budgets, cost, planning/scheduling, changes/variations throughout all design and construction stages.
• Control and monitor the dashboard data input submitted by all parties involved in the project.
• Review, validate, and consolidate the project's weekly/monthly dashboards and reports, highlighting any concerns.
• Prepare and issue the monthly report on project status and progress for review and approval.
• Provide monthly updated forecasts to the client finance on projects cost, liabilities, and progress.
• Develop the 'Client's Projects Management Program' Project Contractor’s contract document, ensuring consistency with tender documents, allied submissions, and pertinent laws.
• Review and approve all planning and programming details proposed by the contractor.
• Verify technical proposals submitted by the contractor.
• Approve materials and equipment to be used in the project.
• Certify that works have been carried out in accordance with the contract requirements and notify the client of any deviations.
• Coordinate with relevant service authorities to procure latest drawings, data, or other information necessary for the Project Management Program (PMP).
• Assist in dealing with the settlement of disputes or differences that may arise between the client and the contractor.
• Review, prepare recommendations on, and negotiate claims from the contractor for extensions of time, payment for additional work, and other similar matters.
• Review, verify, validate, and recommend to the client the Payment Certificates of Contractors for necessary approval.
• Maintain data associated with processed payments.
• Assist the client in the pre-tendering and tendering process, including prequalification, short-listing of consultants and contractors, providing clarifications to bidders’ queries, and evaluating submitted proposals.
• Enforce the contractor's adherence to the contract terms and conditions per the contract requirements and client's policies and procedures.
• Review, approve, and assist the client in contractors and consultants’ invoices and their payments for each project.
• Ensure compliance of awarded contracts in areas such as Guarantees, Invoicing and payment, Change management, Claims, Preliminary and final handover, Defects and warranty, and Closeout.
• Prepare and implement a Contract knowledge transfer plan which includes comprehensive on-the-job learning for the client's staff. The plan should be discussed and agreed with the client and updated every 6 months or as required.

Requirements:

• A minimum of 15 years of experience in contract/ project control administration
• PMP certification is an advantage
• B.Sc. in Engineering, Architecture, or a related field.
• In-depth knowledge of contract law and project management principles.
• Exceptional organizational skills and the ability to manage multiple projects simultaneously.
• Proficient in project management software and MS Office Suite.
• Excellent communication and negotiation skills.
• Detail-oriented with strong problem-solving abilities.

Please note that due to the volume of applications, only candidates with skills and experience matching our current vacancies will be contacted. If you have a CV that we like and that we feel may fit a future role, we hope you don’t mind if we keep your details on our database and contact you when an opportunity arises.

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