Executive Assistant

Overview

At Montauk Climate, a newly established climate investment firm, we build companies that make a meaningful impact.  We thrive on collaborating with high-integrity founders who share our passion for solving the climate crisis with market-based solutions.  We optimize capital, talent, and ideas to allow success to flourish during a time of energy transition.  

We’re looking for an Executive Assistant to provide all-around support to the firm to keep things running smoothly.  This will include but won’t be limited to managing calendars and appointments, arranging travel, general office management, and occasional special projects depending on the firm’s requirements.

This is a full-time position, based in NYC or SF or remotely, starting as soon as possible.  The ideal candidate will have some experience supporting others, with the intention that this candidate will grow and evolve with our firm, with the potential for advancement in 1-3 years.  The sky is the limit!  

 

Your Impact 

The Executive Assistant (EA) for Montauk Climate is a critical role to enable the smooth functioning of our firm through detailed schedule management, transparent team communications, best-practice guidance, and cultural leadership. 

This individual will quickly deliver assigned tasks and proactively design solutions to help our firm grow and operate effectively. The EA is the connector between our internal team of 8-10 people and across our various investments in the climate space.  

You will represent and demonstrate our values both internally and while engaging externally to coordinate meetings and advance our collaborative efforts.  Your efforts will make it possible to bring about change through climate investing with start-ups that seek to improve our planet.  

This role will report to our Chief Operating Officer. 

 

Responsibilities 

• Scheduling appointments, maintaining accurate calendars and managing files
• Understanding priorities and commitments of executives and can adjust with little advance notice
• Managing expense reporting and associated documentation 
• Handle email requests and follows up as needed and in a timely manner  
• Notetaking and internal communications 
• Actively seek to collaborate and foster collaboration across the firm 
• Maintain strict confidentiality when accessing sensitive information 
• Create and manage accurate and detailed logistical and booking details related to domestic and international travel 
• Support and lead in team offsite planning and execution 
• Assist on research related to climate investment diligence and projects 

 

Core Skills and Experiences  

• Three years of experience as an executive or administrative assistant in a professional environment or in a comparable position 

• Proficiency in Microsoft Office, Calendar functions, videoconference systems and typical contact database software such as Salesforce 

• Can flexibly and efficiently handle unanticipated changes to schedules, plans and workloads, approaching tricky situations with a positive and solutions-oriented attitude 

• Exhibits professionalism and empathy in interactions with others, both in verbal and written communication. 

• Demonstrated ability to manage multiple priorities, tasks, and projects efficiently with a strong attention to detail and commitment to accuracy. 

 

Desired Skills and Experiences 

• Expert in anticipating needs, resolving challenges before they materialize  

• Ability to interact with staff and partners at all levels, while remaining positive, flexible, resourceful, efficient, and managing multiple demands  

• Good judgment and strong decision-making ability  

• Pick up new skills quickly 

We encourage anyone who is interested in this role to apply, regardless of whether you feel you meet 100% of the qualifications. The top candidates will bring their own unique perspectives, experiences, and backgrounds from a variety of industries along with many but not necessarily all the skills listed above.  

 

Location 

We are a remote-ready organization with team members based in New York City and San Francisco Bay Area. 

This role is based in New York City.  

While we are mostly remote, we love seeing each other in person!  We gather at a shared officespace 1-2 times per week in Manhattan.

Compensation & Benefits   

Since we are a start-up ourselves, the annual compensation for this position will start at $73k - $76k, but an annual cash bonus and potential firm equity package will be available following year 1.   

 We offer a comprehensive benefits package including:      

• Medical, dental, vision insurance     

• Life, AD&D, short-term and long-term disability     

• Parental leave     

 

Diversity, Equity, and Inclusion       

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and any other protected class under local, state, and federal law.    

Montauk Climate is an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.