Junior Office Manager (all genders)

Role Summary
Our ProVeg office is not just a place of work, but a place where you become part of a community. It’s an office where visions for a sustainable future are created, where interactions with dedicated colleagues inspire your daily work and where you actively contribute to a relaxed, pleasant, and open working atmosphere. 
At ProVeg, we are looking for an Office Manager (all genders) who embodies our plant-based mission and makes our Berlin office a place where everyone feels welcome. 

Are you a multitasking-talent who always stays on top of things? Do you love being in contact with people and keeping things running smoothly? Then this position is the perfect match for you! Job Details

• Reports to: Senior Office Manager
• Department: Operations & Strategy
• Hours: 32-40 hours/week
• Location: Berlin

Responsibilities

• As part of the Office Management team, you are the central point of contact for all questions related to office organization and travel management.
• Procurement and administration? No problem for you – you handle orders, keep an eye on credit and bank data, and take care of mail and shipments.
• Document management: You ensure that our files (both digital and physical) are always well-organized.
• You support the onboarding and offboarding of new employees in close collaboration with the P&C and IT teams, ensuring that everyone feels welcome from day one.
• You keep track of our inventory, organize reorders, and manage the storage and distribution from goods to merchandise.
• You warmly welcome visitors and coordinate and support external service providers.
• You maintain order and organization in our kitchen area and ensure that food supplies are always available.
• You are creative and love redesigning and optimizing our office spaces – your ideas are highly valued here!
• As a liaison between various departments (IT, P&C, Finance, Management), you play a key role in ensuring smooth collaboration within our team.
• You question existing processes and proactively suggest ways to optimize operations.

Qualifications

• You identify with ProVeg's goals and are mindful of limited resources – sustainability is important to you.
• You are an organizational talent with a strong sense of order and accuracy.
• Your positive, proactive, and respectful work attitude is contagious – you motivate those around you and are known for being helpful.
• You are a true team player with excellent communication skills, even in stressful situations.
• You are eager to independently drive your projects forward, develop new concepts, and find creative solutions.
• You can efficiently prioritize tasks and always complete them reliably.
• You have excellent German and English skills, both written and spoken, and a strong “hands-on” mentality.
• You are familiar with Microsoft Office, LibreOffice, and Google Docs.

Nice to have: 

• Experience with project management software (Wrike) would be an asset.
• Have you already worked in the NGO sector or in service-oriented roles? Perfect!

Benefits of working with us

• Flexible working hours with the option to compensate for overtime with time off.
• 25 days of basic vacation (full-time equivalent) plus an additional vacation day each year (additional vacation days can be "purchased" through small salary adjustments).
• A supportive work environment in a highly motivated team.
• Strong focus on personal development with a dedicated training budget.
• Provision of a work laptop and access to a well-equipped office in Berlin-Tiergarten and a bright team office.
• Mindfulness program – free Headspace account.
• We are an inclusive workplace for our diverse employees worldwide and encourage everyone in our organization to bring their whole selves to work.
• And last but not least: Become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that’s good for people, animals, and our planet

When?

• Start: Immediately
• Application Deadline: Open until filled

Further information
Recruiting Process: 

1. Screening of your documents by our recruiting team.
2. Video call with our recruiting team.
3. Interview with the operations team (online).
4. Optional: Meeting in the office / Trial work day.

Ready to take the next step? We look forward to receiving your application!