Senior Accounts Payable Specialist

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time and bring about positive change. We are guided by a passionate, ambitious vision for the future for people and our planet: until justice stands for all, we will never rest. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections.  We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarter office is located in San Francisco with regional offices in Anchorage, Bozeman, Chicago, Denver, Honolulu, Houston, Juneau, Los Angeles, Miami, New Orleans, New York, Philadelphia, Sacramento, Seattle, Tallahassee, and Washington, D.C.

The primary responsibilities for this role will focus on invoice and expense processing, compliance reviews and policy enforcement, and corporate card and travel reconciliation. This position reports to the Accounts Payable Manager.  This is a hybrid position based in our San Francisco, CA office.

Responsibilities  

Accounts Payable Processing (85%)

• Review and process invoices, ensuring accurate coding and compliance with policies
• Analyze payments in comparison to contracts database, and support disbursements to vendors 
• Onboard new vendors to Earthjustice’s financial platforms, obtaining necessary documentation (W-9, remittance, etc.) 
• Serve as key contact for vendors regarding outstanding payments 
• Manage and monitor rent schedules for accurate and timely payments 
• Prepare vendor 1099 forms 
• Process employee expense reports in Concur  
• Prepare and file annual property taxes  Manage tax exemption requirements and schedules and submit applications 

Accounting & Compliance (15%)

• Maintain vendor database and related documentation, including monthly compliance reviews of new vendors 
• Support reconciliation process for Accounts Payable and cash disbursements 
• Validate accurate data transfer between payables and accounting platforms 
• Monitor AP Aging report and ensure accurate posting of vendor credits and refunds 
• Reconcile corporate card transactions 
• Reconcile corporate account travel transactions 
• Monitor policy adherence for T&E and corporate card expenditures 
• Assist with internal and external audit requests, system or policy implementations, and other projects or duties as assigned 

Qualifications 

• Bachelor’s degree in a relevant field plus 3-5 years of Accounts Payable experience, or equivalent work experience 
• Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations, and actively contributes to a positive and inclusive workplace for all 
• Working knowledge of GAAP  Experience in AP and expense report processing  
• Experienced in financial and analytical technologies, payment processing platforms, etc. (Concur, Netsuite, and Bill.com experience a plus but not required) 
• Detail-oriented and organized, yet flexible to meet changing needs 
• Capable of independent, solutions-oriented critical thinking 
• Able to effectively communicate with a wide variety of audiences, converting complex and technical principles into an understandable format 

Salary is based on location and experience.   
Salary range in San Francisco, CA: $83,400 - $92,700

To Apply:

Interested candidates should submit the following online via the Jobvite system by September 5th, 2024, to be considered:

• Resume
• Cover letter

Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies. Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the online application process (where available), will not be reviewed or retained.

Earthjustice is driven by a passion for justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.

For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.