Executive Assistant in Bay Area, CA

 

The Stone Soup Leadership Institute

Seeks an Executive Assistant in Bay Area, CA

who is passionate about Education and Climate Change/Sustainability

 

Position: Experienced Executive Assistant in the Bay Area (virtual + in-person) to join the Institute’s global team to manage our expansion in 2024-2025 with the Institute’s Stone Soup Ed-Tech Platform.

 

Roles and Responsibilities

• Organized, flexible and warm-hearted person;

• Self-starter with team spirit, works seamlessly, virtually with the Institute’s global team.

• Responsive, detail oriented, persistent, and punctual.

• Expert in using the following programs: Microsoft Word, Dropbox, Zoom, Otter, Excel, Calendar

 

Tasks

1. Daily support for Founding Director’s tasks;
2. Assist with scheduling press interviews for the Stone Soup Climate Education Curriculum;
3. Outreach to expand donor base for the Stone Soup Ed-Tech Platform;
4. Prepare donor print materials: format documents with specs; newsletters, presentations and booklets.
5. Preparation for VIP meetings: conduct preliminary research on donors, organizations, potential partners;
6. Assist with small donor development meetings/events;
7. Assist with overseeing The Institute’s Administrative Content Library;
8. Data base management system: update master mailing list, contact information Constant Contact,
9. Keep updates to website manager to track changes with The Institute’s initiatives;
10. Set up Zoom calls – aligning with our founder’s Calendar and The Institute’s Master Calendar;

 

Location

The Institute’s Founding Director is in the San Francisco/Bay Area – so the right candidate needs to live nearby to allow for regular in-person meetings.

 

Time Commitment

• Start date: as soon as possible, September, 2024

• Interviews: September 9-14, 2024      

• 10-15 hours/week:  1-2 hours/day every weekday – aligned with the Director’s schedule.

• Compensation based upon experience

 

The Stone Soup Leadership Institute is a value driven 501c3 non-profit organization founded in 1997. The Institute is a leader in developing dynamic educational tools, trainings, and initiatives that empower young people to become leaders of a more just, equitable and sustainable world with our new book, Stone Soup for a Sustainable World: Life-Changing Stories of Young Heroes and the Stone Soup Climate Education Curriculum. The Institute’s global team includes young people and seasoned professionals with over 50 years of multi-cultural, leadership and event management experience working in fields of discipline and communities around the globe.

 

Please send CV/resume with cover letter, references and samples of work to Celine@stonesoupleadership.org

Stone Soup Leadership Institute • www.stonesoupleadership.org