Corporate Receptionist

The Corporate Receptionist is the professional and energetic first impression of the company’s corporate reception desk and office. The ideal candidate will perform reception/administrative duties and provide organizational support for multiple departments in the corporate office. Responsible for managing visitors, telephone calls, and messages professionally and efficiently, and effectively performing clerical duties that support corporate operations.

Essential Tasks

- Promptly, accurately, professionally, and courteously answer all phone calls, take accurate messages, screen and direct calls to the appropriate department on a multi-line phone system.

- Greet and professionally screen incoming visitors and promptly notify appropriate personnel of their arrival.

- Receive, sort, and distribute incoming mail and prepare outgoing mail promptly.

- Receive and sign for courier deliveries and distribute to appropriate personnel.

- Properly address and prepare certified/overnight/return receipt mail.

- Inventory and stock office supplies and miscellaneous items as directed.

- Operate standard office equipment and peripheral devices – copier, printer, scanner, PC, etc.

- Keep the printing area, supply/storage rooms, conference rooms, breakrooms, refrigerators, and reception area organized and clean.

- Handles all sensitive material with the highest degree of confidentiality.

- Retrieve nightly voice mail and direct it to appropriate personnel during the following business day.

- Maintain an organized office calendar and schedule meetings and appointments as needed.

Job Requirements: 

2 years of receptionist/administrative support experience, excellent interpersonal skills, self-manageable, enthusiasm, entry-level MS Office experience.