Project Administrator - Construction

The Project Administrator (PA) contributes to the team by:

• entering accurate job data into various systems
• setting up the job folders
• reading the contract for job specific details
• ensuring the team is aware of any specific client guidelines
• selecting appropriate templates
• CSI Data
• AIA 703, 702
• requesting documents from the client
• coordinating and scheduling the site visit as needed
• establishing deliverable due dates
• conducting government research for the subject property
• uploading documents received
• completing assigned sections of the report
• manipulating photos into our template
• adding data from the Application for Payment to our spreadsheet template
• reviewing the final product for continuity and language
• converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties
• create and send an invoice

The PA is also responsible for:

• being the knowledge leader on company protocols and standards
• typical administrative duties such as receiving couriers, answering the phone, office and breakroom inventory

Skills Required

The successful PA will:

• display exceptional proofreading, editing, content reading, and formatting skills
• be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality
• be comfortable conducting basic research by phone and online
• perform successfully in a self-directed manner as well as within a team
• diligently communicate with team to meet job deadlines
• respond to fluctuating work loads and changing priorities with a positive attitude
• organize details for multiple jobs, multiple clients, and multiple teams
• have exceptional attention to detail
• continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member
• understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required
• high school diploma or equivalent required

Software Skills

• Required Proficiency in Outlook, Word, Excel
• Beneficial experience with Teams, Office, CSI Data Format