Logistics and Customs Operations Specialist

Location:

Bac Ninh, Bắc Ninh, Vietnam

Job ID:

R0062308

Date Posted:

2024-10-09

Company Name:

HITACHI ENERGY VIETNAM COMPANY LIMITED

Profession (Job Category):

Customer Service & Contact Center Operations

Job Schedule: 

Full time

Remote:

No

Job Description:

Mission statement: 

Logistics and Customs Operations Specialist is responsible for the successful end-to-end logistics operations and ensuring a high level of service and cost-effective movement of goods. Additionally, She/he is responsible to execute import customs operations for heavy lift, general cargo, and parcel orders.  She/he takes full responsibility for the execution of G/C inbound orders, starting with the receipt of the IBD, co-ordination with LSPs and ending with the delivery of the cargo, respectively codification/approval of LSP invoices. She/he reviews the customs requirements as well as documentation and creates customs clearance instructions and uploading all relevant information and documentation in SAP GTS and submit to brokers. She/he supports the issue resolution for customs related matter until successfully closing the customs clearance.

 He/she works closely with the sourcing team to support the strategic sourcing process with the creation of spot RFIs and RFQ for G/C. Additionally, he/she is key to resolve and manage potential issues and claims with LSPs.

Your responsibilities:

• You will manage the end-to-end G/C transportation planning including the verification and approval of freight unit data (* weight, dimensions, pick-up and delivery address and dates, incoterms), select MOT, check routes, check nominated carriers and lanes, calculate charges, select and assign LSP, create Freight Order with assigned LSP and submit finalized FO document for execution, share shipping schedule with stakeholders, communicate back shipment scenarios (incl. pick-up and delivery dates) and resolve any potential issues, if rates not existing in SAP TM, run Spot Quote.
• You will prepare spot quotes, identify potential suppliers and confirm their qualification aligning with sourcing team, submit spot quote requests, and clarify any related inquiry, manage the end-to-end G/C transport execution including shipment documentation check, update transport data in SAP TM, maintain communication with transport service providers to monitor milestones and in case of missing information, resolve any issues during the transport execution, create respective NCRs as needed, initiate issue resolution in case ETA to delivery location is at risk and check if correct PODs are submitted.
• You will pre-check of all customs related transport import documentation, manage the end-to-end G/C charge calculation including calculations and system up-dates/maintenance, check if any additional charges apply, verify final charges in the system, adjust charges if needed, settle any disputes. You will manage the end-to-end freight settlement and charge dispute management process with LSPs including the POD and invoice verification, check if carriers’ invoices match the agreed rates, follow up and clarification with Logistics Service Provider, handle and resolve disputes until FSD (Freight Settlement Document) creation in SAP TM to initiate invoice payment.
• You will manage the general cargo transport cost approval in case costs exceed threshold, check with P&F/buyer for approval and/or evaluate alternative transport options to align with budget, clarify delayed LSP payments and create urgent payment requests, contact AR/AP when debit notes have to be created (e.g. claim settlement) and clarify discrepancies and resolve incorrect payments.
• You will manage the NCR follow up process from evaluation of supplier feedback until closure of the NCR, including the identification of additional measurements for improvement, feedback to supplier and escalation to SQE if required , drive the claims management process for general cargo within the defined threshold, including confirmation of the contractual obligations, sending of the claim to the supplier, negotiation until settlement confirmation can be issued and trigger lessons learned as needed.
• You will support the supplier performance measurement/prioritization by determining type of issue and shift/cancel orders if needed, support and drive issue management resolution for inbound and outbound orders and responsible for the issue management resolution related to customs and documentation issues for general cargo and heavy lift.
• You will support the claim to customer process for G/C by identifying and describing claim reasons, potential impact (based on the input provided by Logistics Service Provider), evaluate, claimable costs, check contractual obligations, clarify open topics, define legal arguments  (based on the advice provided by Contract Manager), document CR/COPQ as well as claim  results and provide feedback to the strategic sourcing team, support the claim from customer process for G/C by opening NCR in case of issues with LSP, provide backup documentation, prepare comparison table, provide additional information to  support the claim resolution, calculate CR/COPQ, document claim results and provide feed- back to the strategic sourcing team.
• You will be responsible for the claim to logistics service provider for G/C including the analyzation of received information, send pre-notification letter to LSP, request additional information or statements, evaluate claimable cost and events, request evidence from SP, register claim in insurance tool, compile information to deliver to global sourcing team and launch docs to start  financial claim management, ensure alignment with the local laws.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• You hold bachelor’s degree.
• Proven experience in relevant field.
• Proficiency in English communication.