Administrative Assistant (Sales)

2 days ago
Full time role
Hybrid · Remote · Vienna, Vienna, AT... more
Your mission
We are seeking a highly organized and proactive Administrative Assistant (Sales) to support our Business Development and Sales team. The successful candidate will play a critical role in ensuring the smooth operation of sales activities, providing key administrative support, and contributing to the team's success. This position is ideal for someone who thrives in a dynamic environment and can efficiently manage multiple tasks while maintaining attention to detail.

Key Responsibilities:

Sales Support:
  • Provide administrative support to the Sales team in daily operations.
  • Assist with preparing and editing documents, reports, and presentations.
  • Handle correspondence and communication with clients and internal teams.
Lead Management:
  • Maintain and update the lead management system with accurate and current data.
  • Assist in tracking leads and following up to ensure timely and effective communication.
  • Support the preparation of sales proposals, contracts, and related documentation.
Sales Coordination:
  • Organize and coordinate sales events, meetings, and travel arrangements.
  • Assist in implementing sales strategies and initiatives.
  • Collaborate with sales and marketing teams to enhance outreach efforts.
Client Relationship Management:
  • Act as a point of contact for clients in the absence of Sales Executives.
  • Assist in building and maintaining strong relationships with prospective clients.
  • Handle client inquiries and provide excellent customer service.
Reporting and Analysis:
  • Support the collection and analysis of sales performance data.
  • Prepare reports and presentations on sales metrics.
  • Provide feedback to help refine sales strategies and processes.
Your profile
  • Minimum of 2 years of experience in a similar role, ideally supporting sales or client services.
  • Strong organizational and time management skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with CRM systems (Salesforce, HubSpot) and other digital tools is a plus.
  • Ability to multitask and prioritize tasks effectively.
  • Fluent in English (C1 level); additional languages are an advantage.
Why us?
  • Be at the forefront of data innovation and Blue Chip companies as clients.
  • Work with a passionate team committed to helping our clients make data-based decisions.
  • Opportunities for professional development and growth within a truly global enterprise.
  • Possibility of a home office arrangement, supporting flexible work.
  • Additional days off and budget for your personal and professional development and wellbeing.
  • Be part of a multicultural team of highly motivated individuals.