Senior Executive & Team Assistant (f/m/d)

About Prewave
Make a Real Difference
At Prewave, we are dedicated to making a positive impact on the world. Our innovative AI solutions help businesses identify and predict global supply chain risks. Our aim is to make supply chains more resilient, transparent and sustainable. By doing this we help companies to ensure fair working conditions, eliminate child labour, reduce waste and promote sustainable practices across global supply chains.
Trusted by Global Industry Leaders
Prewave proudly partners with industry leaders such as BMW, Kärcher, Hilti, PwC, and Porsche. Our supply chain superintelligence helps navigate complex supply chain challenges, ensuring operational integrity and enhancing market leadership.

We are looking for a Executive & Team Assistant to join us in our growing office in Paris  and support our amazing Sales team!

Your mission
As our Executive & Team Assistant at Prewave, you will… 

• Manage complex calendars, schedule appointments, and arrange meetings for our sales executives, ensuring efficient use of their time
• Coordinate domestic and international travel arrangements for the team, including flights, accommodations, and ground transportation
• Assist with organization of various events 
• Facilitate team meetings and help with presentations, documents, meeting notes, surveys
• Assist with the preparation of meetings and liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration
• Undertake special projects and assignments as directed by our executives

Your profile
Must haves

• Minimum 5 years of proven experience in a similar role, supporting senior-level executives
• Excellent written and verbal communication skills, with exceptional attention to detail
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
• Ability to work independently with minimal supervision and as part of a team
• Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
• Ability to maintain a high level of professionalism and confidentiality at all times
• Valid work permit for Austria
• Fluent in English and French language, both spoken and written

Bonus points for

• German language
• Experience in the SaaS, supply chain or similar industry

What we offer you
What You Can Expect

• Competitive Compensation and Benefits: We recognize and reward talent, the actual salary will be adjusted based on your qualifications, experience, and the specific role.
• Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds, identities, and experiences are valued. Your voice is important here.
• Work-Life Balance: Your well-being matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life. 

What our employees love:

• Celebrate Your Birthday: Enjoy an extra vacation day to make your birthday special.
• Office Snacks and Fruits: Stay energised with a variety of snacks and fresh fruits available in the office.
• Engaging Team Events: Join us for cheese tastings, Ping-pong tournaments, company dinners, seasonal celebrations, and more to foster a vibrant team spirit.
• Health and Wellness Initiatives: Participate in team sports through our partnership with Eversports, support your mental well-being with guidance from our workplace psychologist, and benefit from health initiatives such as shiatsu sessions, vaccinations and regular health check-ups to prioritise your physical and mental well-being.
• Your device of choice: whether it's Windows, MacOS or Linux, we'll let you choose your preferred operating system.
• Training and Development: We believe in investing in our employee’s growth. Besides company-wide German- and soft skills training, each team member is encouraged to discuss their professional development ideas with their manager.