Project Manager Assistant (Environment Testing)-Cedar Falls IA

The Project Management Assistant supports the Project Management staff in servicing clients to meet the laboratory mission.  Position is Full time, M-F 8:00am- 4:30pm (flexible) with overtime as needed. Must live a commutable distance to Cedar Falls, IA.   

Essential Duties and Responsibilities:

Assists on-site and off-site Project Management staff as follows:

• Creates bottle orders 
• Schedules courier or Service Center pick ups or drop offs as needed 
• Creates and issues final report by client due date 
• Issues final data package 
• Completes state reporting forms and submissions 
• Completes data uploads
• Compiles case narrative
• Invoicing and payment processing
• Reviews final invoice before issuing to client 
• Generates credit/debit memos as needed and submits for approvals
• Answers phone and redirects calls to Project Managers

Assists with sample receiving as follows:

• Reviews log-in 
• Assists with unpacking coolers during high receipt periods
• Uploads sample receipt paperwork to LIMS and files hard-copies
• Assists with sample control when client requests changes to jobs such as relocating or relabeling samples
• Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing