Division Executive Assistant (Hybrid)
Under minimal supervision and with a considerable degree of initiative, the Experimental Operations and Facilities (EOF) Division Executive Assistant performs a wide range of administrative activities, often of a confidential or sensitive nature. The EOF Division Executive Assistant provides administrative support for the EOF Division Director and other leaders in the EOF Division to coordinate activities and provide essential support. This role involves handling complex assignments by gathering and summarizing significant information and data using independent judgment and initiative.
Position Requirements
Organizational skills to prioritize workloads, manage multiple assignments, and solve problems creatively and independently.
Knowledge of administrative support practices, record-keeping procedures, and proficiency in English grammar.
High attention to detail.
Ability to prioritize workloads and competing priorities.
Ability to follow Laboratory policies, practices, and procedures.
Effective oral and written communication, with strong interpersonal skills for engaging diverse contacts.
Skill in coordinating calendars, scheduling appointments, arranging meetings, planning workshops and conferences, and coordinating onsite visits for others.
Experience in preparing complex international and domestic travel plans and expense reports.
Adept at proofreading, editing reports, and taking meeting notes.
Skill in inventorying and tracking company property.
Skill in coordinating procurement packages and processing purchase orders.
Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint, with the ability to effectively utilize these tools for daily tasks and reporting.
Knowledge of Visio for flow chart creation is desired.
Familiarity with FMAX is desired.
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
Ability to make our laboratory a safe, welcoming, inclusive, and accessible environment where all can thrive.
Minimum Education/Experience to Qualify: High School and 10+ years’ experience, Associates and 8+ years’ experience, or equivalent.
Job Family
Support Administrative (SA)Job Profile
Administrative Support 4Worker Type
RegularTime Type
Full timeAs an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.