Executive Assistant and Administrative Manager

The application period for this role closes on December 13th.

Background

Global Fishing Watch is an international, non-profit organization committed to advancing ocean governance through increased transparency. We create and publicly share knowledge about human activity at sea to enable fair and sustainable use of our ocean. Founded in 2015 through a collaboration between Oceana, SkyTruth, and Google, GFW became an independent non-profit organization in June 2017. Using cutting-edge technology, we create and publicly share map visualizations, data and analysis tools to enable scientific research and drive a transformation in how we manage our ocean. Our major focus is on commercial fishing because it is the most widespread human activity at sea, the most impactful on ocean health, and the most crucial for global livelihoods and food security. By 2030, we aim to monitor and visualize the impact of ocean-going vessels, both industrial and small-scale, that are responsible for the vast majority of the global seafood catch. We believe human activity at sea should be common knowledge in order to safeguard the global ocean commons for the common good of all. 

The Position

The Executive Assistant and Administrative Manager, is responsible for supporting senior staff in their daily activities, managing the board’s administrative requirements, managing internal communications, and facilitating key tasks and procedures. The successful candidate will be proactive, detail-oriented, with exceptional organizational and communication skills. This role will be supporting a global team as well as individual senior staff based in different timezones, including EU, US and Europe. As such, the candidate must be able to accommodate regular early/late meetings to be able to work effectively.

Principal Duties and Responsibilities

•  Executive assistant to the CEO and CPO (40%)
• Act as a point of contact among executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and setting up meetings
• Make travel and accommodation arrangements
• Board support(10%)
• Organize board and committee meetings
• Support presentation prep
• Prepare minutes for approval
• Administrative Manager (25%)
• Send swag to new hires
• Manage application subscriptions, including virtual phone
• IT assets management and renewals
• Carbon footprint management
• Internal communications (25%)
• Draft compelling content for our internal monthly newsletter
• Drive the agenda for the monthly townhall
• Work with the different departments to ensure relevant information is disseminated effectively and appropriately.
• Virtual team-building events
• Other projects as required

• A Bachelor’s degree or equivalent professional experience
• Significant and relevant administrative experience in a remote capacity 
• Excellent computer skills, including a high degree of proficiency in Google Office suite.
• Highly organized, analytical, detail oriented and self-motivated
• Ability to work quickly and efficiently to a very high standard of detail
• Ability to take ownership of projects and communicate project updates to stakeholders in a transparent and proactive manner
• Ability to manage multiple priorities under tight deadlines while performing in a fast-paced, collaborative environment
• An understanding of the complexities and internal communications surrounding collaboration in a global matrix and remote organization.

Preferred Qualifications

• Experience working in a multinational, non-profit environment
• Professional fluency in Spanish

The successful candidate will meet most, but not necessarily all, of the criteria above. If you don’t think you check all the boxes, but believe you have unique skills that make you a great fit for the role, we want to hear from you!

Please submit a CV with your relevant experiences and a cover letter conveying your interest in the position and how your previous experiences would support you to be successful in this role. We look forward to getting to know more about you!

The successful candidate will meet most, but not necessarily all, of the criteria above. If you don’t think you check all the boxes, but believe you have unique skills that make you a great fit for the role, we want to hear from you!

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Additional Information

Note: The application period for this role closes on January 6th.

Reporting to: COO

Please note: Visa sponsorship is not supported at this time.

Location: This is a remote role, but candidates must be legally authorized and based in the following countries to be considered: Argentina, Australia, Brazil, Canada, Chile, Colombia, Costa Rica, Fiji, France, Gabon, Germany, Ghana, Ireland, Italy, Kenya, Mexico, Panama, Philippines, Senegal, Spain, Sri Lanka, Taiwan, UK, USA

This is a permanent role with full time hours.

Recruiting process: Recruiting Process: A cover letter along with a CV will be requested to see how your experience and interest connect to the position. We expect the cover letter to allow applicants an opportunity to explain details on how their skill set aligns with the role and provide a better understanding of their suitability for the position. If selected for consideration, the hiring process for this position will include an initial call with our Talent Acquisition team, followed by a formal 45 minute interview with 1-3 team members. Candidates advancing beyond this round will be asked to take a technical assessment and/or submit a representative code sample. Lastly, a final interview with 2-4 teams members to review your assessment and assess functional skills.

Working Hours: Global Fishing Watch supports flexible working, so the pattern of hours may vary according to operational and personal needs. The position will be part of a global team spanning many different time zones and so the candidate must be able to accommodate regular early/late meetings to be able to work effectively. Weekend work may be required on occasion. The post holder may be required to undertake regional and international travel. No overtime is payable.

Compensation: A compensation range for this position is USD $80,000-90,000 per year for US-based, EUR 40,000-50,000 for EU based, and GBP 50,000-60,000 for UK based employees. GFW offers pension/retirement, health and other benefits commensurate with similar level GFW employees in the country of employment. The position may be a GFW employee or employed via our EOR partner, depending on the country of residence.  

Equal opportunities: Global Fishing Watch is an equal opportunities employer. Global Fishing Watch is committed to promoting diversity and inclusion within our organization and in the greater ocean management and conservation community. We believe that diverse backgrounds, skills, knowledge and viewpoints make us a stronger organization. Bringing together professionals who possess broad experiences and a spectrum of perspectives will enable us to reach our goal of improved ocean governance faster. We hire and promote qualified professionals without regard to actual or perceived race, color, religion or belief, sex, sexual orientation, gender identity, marital or parental status, national origin, age, physical or mental disability or medical condition, or any other characteristic protected by applicable law. Our organizational goals match the urgent challenges facing our global ocean, and our mission is designed to help secure a healthy ocean for all. We are committed to building a workforce that is representative of humanity’s diversity, by providing an inclusive and welcoming environment for all employees of Global Fishing Watch and for our partners, vendors, suppliers and contractors.

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