Office Manager/Executive Assistant

Responsibilities

• Executive Support for the Executive Leadership Team
• Manage complex calendars, meeting coordination, and day-to-day scheduling for our executive leadership team.
• Organize travel—from flights to hotels to agendas—with speed and precision.
• Draft polished internal and external communications, prepare presentations, and track key deliverables.
• Act as a trusted partner to our executive leadership team—handling confidential information with discretion and professionalism.
• Anticipate needs and stay five steps ahead, ensuring executives can focus on what matters most.


• Office & Front Desk Operations
• Serve as the face of the office—warmly greeting visitors, managing incoming calls and deliveries, and ensuring a seamless front desk experience.
• Own the day-to-day rhythm of the office—inventory, vendors, snacks, mail, maintenance, and overall vibe.
• Maintain an organized, fully functioning, and welcoming office environment for employees and guests alike.
• Collaborate with the Operations team and partner with building/property management to address any facilities issues or needs.
• Track and manage budgets related to office operations and employee perks.


• Culture & Employee Engagement
• Plan and execute company-wide events, team-building activities, and celebrations that reflect our values and bring people together.
• Support Human Resources in creating a best-in-class employee experience—from onboarding moments to ongoing culture initiatives.
• Jump in on special projects that support workplace culture, internal communications, and company-wide programs.

Qualifications:

• 5+ years in a fast-paced Executive Assistant/Office Manager or hybrid administrative role, preferably supporting senior leaders.
• Strong front desk or reception experience—you’re a natural host who makes everyone feel welcome.
• Ultra-organized with stellar attention to detail and the ability to juggle multiple priorities with grace.
• Excellent written and verbal communication skills with a high level of professionalism and polish.
• Tech-savvy and confident using Microsoft Outlook, Microsoft Office, Slack, and Zoom.
• Discretion, emotional intelligence, and a can-do attitude that energizes those around you.

You might be our person if you...

• Lead with warmth and confidence the moment someone walks through the door.
• Are the go-to planner for your friend group or team—events, get-togethers, group travel—you thrive on it.
• Embrace the fast-moving, ever-changing nature of a scaling business and enjoy the unpredictability.
• Have a strong sense of ownership and pride in everything you touch, from a clean coffee station to a perfectly prepped board meeting.
• Love being the glue that keeps everything—and everyone—together.