Payroll & Benefits Administrator

ABOUT US

We’re just like you. We believe that solar energy production for our homes, businesses, and cities is a win-win proposition for job creation and a cleaner environment. A&R Solar is a leading solar installer in the Pacific Northwest, bringing together passionate, talented people who want to do the right thing for our customers and the environment. With industry firsts like B-Corporation status, charitable solar programs, and performance guarantees, we believe that investment in our staff and our communities is the new standard. Be a part of a fun team that is committed to the growth of all employees. A&R Solar measures value in three categories, People, Planet, and Profit.

POSITION SUMMARY

The Payroll & Benefits Administrator is responsible for ensuring all A&R Solar employees receive their earned wages and administer benefits appropriately and on time. This role is responsible for all facets of payroll related calculations/ reconciliations and assists the HR Manager with administrative duties. The ideal candidate is a detail-oriented problem solver who can operate with a high level of autonomy, expertise, and role ownership. A&R Solar emphasizes quality, continuous improvement, and high performance.

RESPONSIBILITIES

• Process weekly and supplemental payroll for 110+ employees, multi-state roster
• Comply with WA/OR/ Federal prevailing wage requirements (Fringe benefit management, OT Calculations, etc.)
• Process weekly certified payroll reports and submit through WA L&I, LCP Tracker, or other contractually required systems
• Pay weekly tax liabilities and garnishments
• Set up employee records and maintain updates as needed inclusive of 401k, health insurance premiums, PTO, other benefit programs, taxes in payroll system
• Assist Project Management with proper Timecard clocking procedures
• Calculate and process per diem, mileage, and other reimbursement payments
• Accurately calculate and pay commissions & commissions draws
• Bonus program calculations and payments
• Confirm accuracy of accounts, customer jobs, service items, and other payroll items for job-costing purposes
• Reconcile data between systems for accurate processing
• Assist in the management of A&R Solar’s apprenticeship program (wage tiers, compensation, and compliance)
• Participate in the monthly close process 
• Additional Projects as Needed
• Administer benefits program, including health insurance, 401k, disability, and stipend accounts
• Process employee benefit changes and reconcile invoices against employee deductions to ensure accuracy
• Update and maintain accurate records in Human Resources Information System (HRIS)
• Work with external benefits administrators as needed
• Respond to employment verifications, unemployment claims, and similar requests
• Encourage employee adoption of benefits programs
• Assist with injury claim reporting/ management and research/ apply for state funded wage reimbursement programs (WA L&I, OSHA, Private Disability Insurance, WA Stay at Work, etc) 
• Assist with WA PMLA, OFLA, Work Share (OR) and Shared Work (WA) claims, as needed
• Recruitment Support including processing job descriptions, posting ads, and candidate scheduling/ screening
• Complete Onboarding and Offboarding tasks as assigned
• Assist with Annual Company-Wide Compensation Reviews & prepare required documentation
• Mitigate risk by keeping A&R Solar compliant with federal, state (WA & OR), and local labor laws and regulations
• Remain current on changes to relevant policies and regulations via trade publications and outside trainings

REQUIREMENTS

• 2+ years of payroll experience using Intuit Quickbooks
• Familiarity with WA Prevailing Wage & Certified Payroll
• Strong proficiency in Microsoft Excel, experience creating nested formulas and pivot tables
• Strong analytical skills and critical thinking ability to evaluate information and troubleshoot issues
• Excellent interpersonal, verbal, and written skills
• Self-motivated and accountable
• Desire to provide a high level of service and support for employees
• Ability to multitask, prioritize, and problem solve in a deadline driven environment
• Enthusiastic attitude toward growth and learning to accommodate a growth mindset
• Exceptional organization and attention to detail
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

PREFERRED

• Degree in related field or payroll certification 
• Job-Costing or Construction Industry experience
• Experience with onboarding payroll/ HRIS solution software (Paycom, Paylocity)
• Salesforce CRM experience

Don't meet every single requirement? Research indicates that candidates from certain demographics are less likely to apply for positions unless they meet every requirement—such as women and People of Color. At A&R Solar, we are committed to building a diverse, inclusive, and authentic workplace environment. We strongly encourage applicants to apply regardless, even if they answered 'Yes' to not meeting every single requirement. 

HOW TO APPLY

From the job posting, click on the "Apply Now" button, and follow the prompts to submit your application. Applicants with questions about reasonable accommodations may contact hr@a-rsolar.com for consultation.