Protocol and Event Assistant

We invite you to apply for a Protocol and Event Assistant role with our Communications and Public Affairs division. In this role, you will contribute to the planning and support of events organized by Communications and Public Affairs, including but not limited to tours, conferences, meetings, workshops, seminars, and protocol visits. 

In this role you can expect to:

• Support successful tours and events that achieve the goals and outcomes established by key Laboratory internal and external stakeholders and ensures a favorable image and attitude toward the Laboratory and its programs.

• Interact professionally with Argonne leadership, VIP guests, and visitors

• Coordinate logistical details for guests, visitors, organizers, speakers, vendors, and attendees – including, but not limited to, catering, transportation, and materials.

• Process gate passes and ensure compliance with Department of Energy policies and procedures.

• Create registration sites for clients using Cvent – an online registration platform.

• Interact with visitors to ensure they are prepared for their time at the laboratory.

Position Requirements

• Willingness to learn and implement standard industry practices and protocols of strategic event management.

• Excellent interpersonal and communication skills resulting in positive, productive interactions with external and internal contacts at all levels, including senior Laboratory management and all visitors.

• Knowledge of and proficiency in digital tools required for successful tour and event management (including but not limited to Box, Word, Excel, PowerPoint, Outlook, Cvent, Qualtrics, Zoom, Microsoft Teams)

• Experience demonstrating organizational skills, resourcefulness, creativity, and the ability to solve problems independently with attention to details.

• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity and Teamwork.

This hybrid work role is mostly on-site in Lemont, Illinois with some remote days not exceeding 40% of regularly scheduled time. The nature of this work requires the ability to work irregular hours including rare weekends, as necessary.

This job description documents the general nature of the work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.

Job Family

Professional Administrative (PA)

Job Profile

Conference & Event Planning 1

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $52,445.00 - $81,814.59.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

Click here to view Argonne employee benefits!

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.