Staff Accountant, Payroll
Drive the Future with Xos
Xos (NASDAQ: XOS), is a technology company and electric truck manufacturer on a mission to decarbonize commercial transportation. We design and build state-of-the-art electric vehicles, develop advanced fleet management software, and create charging solutions that make fleet electrification seamless and cost-efficient.
At Xos, we're problem-solvers, innovators, and go-getters, working together to drive a cleaner, more sustainable future. Join us and be part of the movement shaping the next generation of commercial transportation.
The Role
Xos is seeking a dynamic Staff Accountant, Payroll, who excels at ensuring accurate payroll processing while navigating the complexities of federal, state, and local regulations. As a key member of our Finance and Accounting Team, you'll play an integral role in managing payroll operations and supporting our financial integrity.
In this role, you'll be the driving force behind our payroll processes, ensuring compliance and accuracy across all aspects. From processing payroll to compiling comprehensive payroll data and generating insightful reports, your expertise will be critical to our success. You'll also support the broader accounting function, handling payroll-related journal entries, audits, various month-end close activities, and financial reporting.
The ideal candidate will possess strong payroll expertise, exceptional analytical and problem-solving abilities, and the capacity to work independently and collaboratively in a fast-paced environment.
Responsibilities
- Payroll Processing & Compliance
- Process payroll using HRIS (Rippling), ensuring accurate calculation of wages, salaries, hours worked, paid leave, holiday pay, compensatory time, and overtime.
- Compile payroll data, including insurance deductions, vacation time, 401(k) contributions, and other benefits.
- Ensure accurate and timely processing of all payroll taxes, including federal, state, and local withholdings, FICA, FUTA, SUTA, and other applications.
- Generate payroll records and reports for internal management and regulatory purposes.
- Maintain accurate payroll records, including personnel files, timecards, tax withholdings, and benefit deductions.
- Manage payroll-related inquiries and resolve employee concerns regarding pay discrepancies, deductions, and benefits.
- Ensure compliance with HR policies and payroll regulations, implementing best practices to maintain payroll integrity.
- Stay updated on payroll laws and regulations, and recommend process improvements.
- Accounting & Reporting
- Prepare and process payroll-related journal entries in a timely and accurate manner.
- Compile and analyze payroll data for internal management reports, providing insights and recommendations as needed.
- Assist in the preparation of financial and payroll related audits under the direction of the VP of Finance.
- Collaborate with People Operations and Finance teams to resolve payroll discrepancies and ensure accurate financial reporting.
- Implement and maintain internal controls to ensure payroll accuracy and prevent errors.
- Assist with quarter-end and year-end processing activities, including W-2 and 1099.
- Prepare various month-end close reconciliations and close areas.
- Ad hoc special projects.
- Additional responsibilities as assigned.
Qualifications
- Proven experience, preferably 3+ years, in payroll processing and accounting.
- Multi-state payroll processing experience preferred.
- Bachelor's of Accounting or similar field.
- Strong knowledge of payroll systems, tax regulations, and accounting principles.
- Proficiency in payroll and ERP software systems (Rippling HRIS, Netsuite preferred).
- Proficient in Google Suite and Excel.
- Excellent analytical and problem-solving skills.
- High level of accuracy, attention to detail, and confidentiality.
- Strong communication and interpersonal skills.
- Ability to work both independently and collaboratively in a fast-paced environment.
Physical Demands
This is primarily a sedentary role that requires prolonged periods of sitting at a desk, working on a computer, and attending virtual or in-person meetings. While performing the duties of this job, the employee is regularly required to talk or hear. Employees may experience extended screen time and are frequently required to speak or listen. Minimal physical exertion, through occasional movement within the office may be required.
Benefits & Perks
Xos is a people-focused company—we are committed to providing our employees with a comprehensive package of benefits and perks designed to support their well-being and professional growth. We continually evaluate and expand our offerings to best serve our team.
- Comprehensive Medical, Dental, and Vision - Coverage for you and your family, with PPO and HMO (California) plans available. We offer plans with 100% covered employee premiums. Employees can also enroll in a variety of voluntary ancillary benefits to further support their needs.
- HSA & FSA Plans - Set aside pre-tax dollars for qualified healthcare expenses.
- Accrued PTO - Earn vacation time over time, with additional days accrued as your tenure grows, plus sick time and paid holidays!
- Betterment 401(k) - Save for retirement with our employer-sponsored plan through Betterment.
- Pet Insurance - Coverage for your furry friends to keep them healthy and happy!
- Additional opportunities to learn, grow, and advance in your career, just to name a few!
We are dedicated to fostering a workplace where employees can thrive. Our benefits continue to evolve to best support our team's well-being and success.
Commitment to Equal Opportunity
Xos is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, ancestry, protected veteran status, disability, or any other basis protected by local, state, or federal law. Xos provides equal access to services and employment to all qualified persons. For applicants with disabilities or limitations, such as those covered by the Americans with Disabilities Act, requiring accommodations to complete the application and/or interview process, please email us at support@xostrucks.com
Candidate Data Privacy
This notice describes how Xos (as used in this Notice, the terms “Company,” “Xos,” “we,” “our,” or “us” in this Notice refers to Xos, Inc., together with its subsidiaries and other corporate affiliates, who may handle your candidacy and application for employment) may collect, process, and use your personal data in connection with the recruitment process when you apply for a position.
Xos may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in the recruitment process (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Xos may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
Xos may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform duties, including individuals on our People Operations Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Xos affiliates; and (iii) Xos’s service providers, including providers of background checks, staffing services, and cloud services.
Where permitted by applicable law, Xos may transfer or store internationally your Candidate Profile Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Notice to Recruitment Services
Xos is not accepting applications from third-party recruitment services at this time. Unsolicited resumes or candidate profiles submitted in response to our job postings will not be subject to any referral or placement fees unless a written agreement is in place with Xos for the specific job opportunity.