We’re looking for a highly organized and proactive Office Manager &amp; Executive Assistant to support our CEO and keep our office running smoothly. This hybrid role combines office management, event coordination, and executive support—all in one fast-paced, dynamic environment.As part of our People &amp; Culture team, you’ll be the heartbeat of the office and a pillar of our organizational culture, shaping the day-to-day vibe of the office and championing the social glue that keeps our team connected. Whether it’s planning unforgettable team events, creating a warm and welcoming office environment, or helping the CEO stay ten steps ahead, you’ll play a central role in making our company an amazing place to work.Office Management &amp; Events Planning<ul><li>Oversee the smooth daily operations of our office space, ensuring a clean, organized, and fully stocked environment</li><li>Welcome guests and candidates at the reception, creating a warm and professional first impression of Novisto</li><li>Coordinate bi-monthly office lunches </li><li>Help organizing corporate events that build team spirit and company culture, from logistical planning to execution<ul><li>Source venues, negotiate with vendors, and manage event budgets to deliver memorable and enjoyable experiences</li></ul></li><li>Liaise with vendors, suppliers, and building management to handle maintenance, deliveries, and improvements</li><li>Manage office budgets and expenses related to supplies and services</li><li>Prepare internal communications when needed</li><li>Coordinate travel arrangements by working with hotels and airlines to ensure an efficient and cost-sensitive process, including marketing requests.</li><li>Receive and sort mail and packages and help coordinate marketing send out requests for specific campaigns</li><li>Pitch in wherever needed to support the team—whether it’s helping with an office task or jumping in to make a social event run seamlessly.</li></ul>Executive Support<ul><li>Provide calendar management support to the CEO, ensuring meetings are efficiently scheduled, conflicts are minimized, and priorities are maintained</li><li>Ensure the CEO is prepped and on time for all meetings and events, with all materials ready and any necessary context provided</li><li>Prepare eloquent correspondence for the CEO with internal and external stakeholders</li><li>Coordinate travel arrangements (flights, hotels, itineraries), both domestic and international, including last-minute changes</li></ul>Job Requirements<ul><li>2-3 years minimum of administrative, events or executive assistant experience - ideally in a fast-paced, high-growth environment</li><li>Solid knowledge of Excel and Google Workspace</li><li>Empathetic, authentic, social individual who is passionate about working with diverse people;</li><li>Natural ability to build relationships;</li><li>Adaptable, resourceful, and able to pivot quickly in response to changing priorities;</li><li>Strong problem-solving skills;</li><li>Excellent verbal and communication skills (Bilingualism French and English is a must);</li><li>Superior work ethic and able to work independently and efficiently with cross-functional teams;</li><li>Exceptional attention to detail and organizational skills.</li></ul>What we offer<ul><li style="font-weight:400;">Join an early stage, well-financed company;</li><li style="font-weight:400;">Advance Novisto’s purpose of contributing to the sustainability of the economy, environment, and society by empowering companies to make better decisions and disclosures through our ESG data management software;</li><li style="font-weight:400;">Generous health benefits (100% Insurance coverage &amp; access to Dialogue's telemedicine app)</li><li style="font-weight:400;">4 weeks of vacation </li><li style="font-weight:400;">Stock option plan </li><li style="font-weight:400;">Summer hours </li><li style="font-weight:400;">Work from our beautiful office, in Old Montreal, close to downtown and steps away from a metro (subway) station</li></ul>

Novisto is end-to-end enterprise software for smarter sustainability management, empowering companies to create value from their ESG data and reporting.&nbsp;

Executive Assistant Office Manager

We’re looking for a highly organized and proactive Office Manager &amp; Executive Assistant to support our CEO and keep our office running smoothly. This hybrid role combines office management, event coordination, and executive support—all in one fast-paced, dynamic environment.As part of our People &amp; Culture team, you’ll be the heartbeat of the office and a pillar of our organizational culture, shaping the day-to-day vibe of the office and championing the social glue that keeps our team connected. Whether it’s planning unforgettable team events, creating a warm and welcoming office environment, or helping the CEO stay ten steps ahead, you’ll play a central role in making our company an amazing place to work.Office Management &amp; Events Planning<ul><li>Oversee the smooth daily operations of our office space, ensuring a clean, organized, and fully stocked environment</li><li>Welcome guests and candidates at the reception, creating a warm and professional first impression of Novisto</li><li>Coordinate bi-monthly office lunches&nbsp;</li><li>Help organizing corporate events that build team spirit and company culture, from logistical planning to execution<ul><li>Source venues, negotiate with vendors, and manage event budgets to deliver memorable and enjoyable experiences</li></ul></li><li>Liaise with vendors, suppliers, and building management to handle maintenance, deliveries, and improvements</li><li>Manage office budgets and expenses related to supplies and services</li><li>Prepare internal communications when needed</li><li>Coordinate travel arrangements by working with hotels and airlines to ensure an efficient and cost-sensitive process, including marketing requests.</li><li>Receive and sort mail and packages and help coordinate marketing send out requests for specific campaigns</li><li>Pitch in wherever needed to support the team—whether it’s helping with an office task or jumping in to make a social event run seamlessly.</li></ul>Executive Support<ul><li>Provide calendar management support to the CEO, ensuring meetings are efficiently scheduled, conflicts are minimized, and priorities are maintained</li><li>Ensure the CEO is prepped and on time for all meetings and events, with all materials ready and any necessary context provided</li><li>Prepare eloquent correspondence for the CEO with internal and external stakeholders</li><li>Coordinate travel arrangements (flights, hotels, itineraries), both domestic and international, including last-minute changes</li></ul>Job Requirements<ul><li>2-3 years minimum of administrative, events or executive assistant experience - ideally in a fast-paced, high-growth environment</li><li>Solid knowledge of Excel and Google Workspace</li><li>Empathetic, authentic, social individual who is passionate about working with diverse people;</li><li>Natural ability to build relationships;</li><li>Adaptable, resourceful, and able to pivot quickly in response to changing priorities;</li><li>Strong problem-solving skills;</li><li>Excellent verbal and communication skills (Bilingualism French and English is a must);</li><li>Superior work ethic and able to work independently and efficiently with cross-functional teams;</li><li>Exceptional attention to detail and organizational skills.</li></ul>What we offer<ul><li>Join an early stage, well-financed company;</li><li>Advance Novisto’s purpose of contributing to the sustainability of the economy, environment, and society by empowering companies to make better decisions and disclosures through our ESG data management software;</li><li>Generous health benefits (100% Insurance coverage &amp; access to Dialogue's telemedicine app)</li><li>4 weeks of vacation&nbsp;</li><li>Stock option plan&nbsp;</li><li>Summer hours&nbsp;</li><li>Work from our beautiful office, in Old Montreal, close to downtown and steps away from a metro (subway) station</li></ul>&nbsp;

Executive Assistant Office Manager

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About the Company

Novisto