Project Support Coordinator

Wärtsilä Voyage Pacific Pte Ltd is looking for Project Support Coordinator who is responsible for planning, overseeing and leading projects from ideation through to completion. This role requires interaction with a range of internal and external stakeholders, managing several moving project parts simultaneously.

This is a permanent opportunity, and the location is at Pandan Crescent, Singapore.

 What will you be doing
As a Project Support Coordinator, your work will focus on these responsibilities

• Managing projects within Jira to ensure timely progress and coordination.
• Creating and managing Sales Orders in Microsoft Dynamic Business Central(MD BC).
• Collaborating with customers, project managers, and project engineers for the approval of specifications.
• Reserving goods from the warehouse and managing open purchase orders.
• Initiating purchase requests as per project requirements.
• Negotiating and approving terms and conditions of goods delivery with customers and project managers.
• Preparing pick tickets and shipping documents to streamline logistics.
• Ensuring the accuracy and approval of shipping documents with project stakeholders.
• Managing and organizing deliveries through courier services and the Logistics team.
• Handling the issuance of proforma invoices and credit notes.
• Processing RFQ requests to support procurement processes.
• Conducting inventory corrections following stock takes to maintain accuracy.
• Creating and managing Jobs in Microsoft Dynamic Business Central.
• Handling Return Orders and Return Material Authorization cases in Microsoft Dynamic Business Central.

To be successful in this role, we expect you to have:

• A Diploma or Degree in Supply Chain Logistics, Business Administration, or related fields.
• A fast learner who is highly motivated, analytical, and well-organized.
• Ability to work with a flexible, and self-learning attitude.
• It would be advantageous if you have:

• Experience with ERP systems such as Microsoft Dynamic Business Central, SAP, Epicor, or Opera.
• Experience in managing substantial projects of significant value.
• Demonstrated excellence in project coordination, with a strong business focus and mindset, high integrity, structured approach, and good leadership skills.
• Experience in project handling, customer service, logistics, or similar roles.
• A proven track record of operational experience.

Why you and us
All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within a very global working environment, in an ambitious and growth orientated organisation.

Contact & next steps
Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email. 
In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim
Talent Acquisition Partner
Email: hyunjoo.kim@wartsila.com

Last application date: 21/05/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. #LI-HK1