Executive Assistant

Executive Support

• Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent.
• Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans.
• Inbox management and expense reporting: triage and manage email communications; draft responses and flag critical issues; manage timely and accurate reconciliation of expenses.
• Task and priority tracking: help the CEO stay on top of key deliverables and follow-ups.

Strategic Enablement

• Decision-making support: provide summaries, talking points, and recommendations to support CEO decisions.
• Meeting coordination: oversee and guide strategic recurring meetings including all hands, and team summits.
• Project coordination: oversee or track special projects and strategic initiatives on the CEO’s behalf, ensuring deadlines are met.
• Board and leadership support: liaise with board members and senior executives, help prepare board materials, and coordinate logistics.
• Information flow: act as a conduit for information between the CEO and internal/external stakeholders, ensuring clarity and confidentiality. 
• Stakeholder engagement: manage key relationships with investors, partners, and other executives; prepare the CEO for meetings with contexts and objectives. 

Office of the CEO Operations

• Process optimization: streamline CEO workflows and identify ways to improve effectiveness.
• Internal communication: assist with drafting CEO messages to the company and support internal alignment.
• Document management: ensure secure handling of sensitive documents and maintain efficient storage systems.
• Metrics reporting: track key performance indicators or OKRs relevant to the CEO’s focus areas.
• Rhythm of business: help to establish the cadence and sequence and drive alignment and coordination around key internal business activities.
• Event planning: plan and execute high-level internal and external events, including retreats and offsites. 

Preferred Qualifications

• 6+ years of relevant experience, including supporting C-level executives.
• Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency.
• Strategic thinking: understands the CEO’s goals and can anticipate needs, connect dots and take appropriate action.
• Business acumen: ability to contextualize business priorities, decisions and actions within broader organizational strategy.
• Project management: skilled in tracking projects, deadlines and progress across teams and departments.
• Strong written and verbal communication: can draft executive-level correspondence and speak on behalf of the CEO with polish and clarity.
• Attention to detail: flawless execution of complex tasks, down to the smallest elements.
• Proactive mindset, resiliency to changing environments, and collaborative.
• Strong multi-tasker and problem-solver with an appreciation for the challenges of supporting a growing team with diverse styles in a hybrid and remote working environment.
• Discretion and professionalism: trusted to handle sensitive information with the utmost integrity.
• High emotional intelligence: can read the room, manage up and down, and build trust quickly.
• Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms.
• A sense of humor- we want to work with good-natured, upbeat people with high integrity.
• Most important; a desire to create and win a new industry and help grow Terawatt into a generational business.