Office Manager / Recruiting Coordinator

Gridmatic Inc. is a high-growth startup with offices in the Bay Area and Houston that is accelerating the clean energy transition by applying our expertise in data, machine learning, and energy to power markets. We are the rare startup that has multiple years of profitability without raising venture capital. Gridmatic is a great place to work with a culture that values teamwork, continuous learning, diversity, and inclusion. We move quickly and fix things. We are environmentally and data-driven, with a growth-oriented, academic mindset. We value integrity as much as excellence.

We're seeking a versatile and proactive Office Manager and Recruiting Coordinator to manage our day-to-day office operations and support our recruiting team. This dual role is perfect for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You'll be instrumental in maintaining a welcoming workplace culture while helping us attract and hire top talent.

- Serve as primary point of contact for candidates throughout the interview process.

- Schedule interviews (virtual and in-person) across multiple time zones and complex calendars for all open roles.

- Maintain candidate pipeline visibility and update tracking systems daily.

- Manage candidate correspondence, ensuring timely and professional communication, focusing on positive candidate experience.

- Work with hiring managers to collect candidate feedback and manage Lever pipeline.

- Support recruiting team with data management for career fairs, conferences, and other external events.

- Be the primary point of contact with external recruiters.

- Serve as the primary point of contact for building management and service providers.

- Coordinate office maintenance, repairs, and improvements.

- Oversee daily office operations and facilities management, ensuring a welcoming and productive work environment.

- Act as the primary point of contact for employees on office-related issues.

- Assist with planning company offsites and events.

- Greet and welcome external guests and candidates.

- Assist executive team with calendar scheduling and other administrative tasks.

- Manage calendar invites for reoccurring company meetings.

Join our team and make a difference! Click below or email us at careers@gridmatic.com.