Administration Assistant

Location:

Vaasa, Ostrobothnia, Finland

Job ID:

R0084598

Date Posted:

2025-06-04

Company Name:

HITACHI ENERGY FINLAND OY

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The opportunity

Are you a multitasking wizard with a passion for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, this just might be the role for you!

Hitachi Energy is now looking for a proactive, organized and energetic Administration Assistant for our Business Unit Transformers in Vaasa. In this role you will become the go-to person for several important admin and office support tasks. This is your chance to play a key role in supporting and strengthen our seamless, efficient, and welcoming workplace. You will ensure smooth daily operations and support our visitors, customers and internal teams. This is a diverse and dynamic role that can offer you the opportunity to develop your skills. At the moment we are building a brand new production and technology center in the Vikby industrial area in Mustasaari. The campus, called Hitachi Energy Park, which will be completed in 2027, will consists of a new transformer factory and modern office premises.

How you will make an impact

• Managing general administrative tasks and office support
• Organizing factory visits and company events
• Internal communication
• Managing several systems such as the visitor management and meeting rooms booking systems.
• Supporting travel-related matters such as travel expense reports and travel bookings.
• Managing internal and external mail.
• Managing office supplies.
• Supporting various case-by-case projects, such as updating customer instructions.
• Updating sales documentation and branding materials.

Your background

• Previous experience in office or administrative roles.
• Strong organizational and communication skills.
• A proactive and customer service mindset.
• Fluency in Finnish and English.
• Good basic IT skills and a willingness to learn new systems.
• This position requires presence in the office, but occasional remote workdays are possible.

More about us

Ready for a new exciting challenge? Apply for the position by 15 July 2025. We will initiate interviews as candidates apply and position will be filled as soon as a suitable candidate is found.

For more information about the role, please contact the recruiting manager, Toni Koskinen, at +358 50 3344517, during the following time slots: 19.6.2025 at 12:00-15:00 and 25.6.2025 at 12:00-16:00.

Please note that the summer holiday period might lengthen the process.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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