Executive Admin

AECOM is seeking an Executive Admin for one of our offices in Sacramento, CA.

SUMMARY

This role is to provide direct support to the Chief of Contract Administration. This pivotal role serves as the Chief’s right hand, handling a wide range of senior-level administrative responsibilities. The ideal candidate will demonstrate strong organizational skills, critical thinking, and the ability to distill complex information into clear, actionable insights. This position requires a proactive, resourceful individual who can operate with discretion and professionalism in a fast-paced environment.

JOB RESPONSIBILITIES 

• Provide direct senior-level administrative support to the Chief of Contract Administration
• Review and analyze emails and related attachments, offering concise summaries and identifying key action items or decision points
• Manage scheduling, meeting coordination, and logistical planning for the Chief, including attendance at internal and external meetings
• Maintain organized digital and physical files to ensure seamless access to key documents and information
• Exercise independent judgment in handling confidential information and prioritizing competing deadlines
• Draft, edit, and format reports, memos, and presentations as needed
• Serve as a point of contact between the Chief and other departments, consultants, or stakeholders
• Identify process efficiencies and provide recommendations to improve administrative workflows
• Support other related duties as assigned to ensure smooth functioning of the office