Human Resources and Admin Officer - Juba

The HR and Admin Officer will work closely with key program and operations team to ensure responsive recruitment, orientation and training of staff. In consultation with the Country Operations Officer and Country Director, the HR and admin officer will ensure implementation of procedures in-line with SNV South Sudan’s Human Resources and Administrative global guidelines. He/she will also manage and monitor administrative expenses and coordinate office supplies as well as performing clerical and administrative liaison activities.

Reporting to the Country Operations Officer, the Human Resource and Admin Officer will be able to discharge the following but not limited to;

1. End to End recruitment – Responsible for all recruitment process activities including advertisement, recruitment system management, reviewing applications, planning interviews, and carrying out interviews, offer negotiation and background checks.
2. Onboarding and induction process – ensures the process is seamless and new joiners are well supported to settle in.
3. Performance Management - Support implementation and management of performance management system of SNV South Sudan, ensure performance management results are appropriately documented and recorded in line with corporate guidelines.
4. Staff benefit and Administration - Implement, communicate and advise national staff on compensation and benefits, aligning to local labour law where needed, in consultation with the Country Director and with due regard to available budget.
5. Record management and Archiving/HRIS - Ensure all HR documentation and data in all aspects are managed in line with internal control procedures.
6. Contract Administration- Process of selecting and contracting staff according to agreed policies and procedures in support of and according to specifications given by the hiring manager.
7. Payroll Liaison - Availing relevant information to support the preparation of the monthly payroll by Finance. This involves provision of approved payroll items for deduction or payable with payroll. Carry out monthly payroll reconciliation with accuracy.
8. Coordinate all HR communication to staff and ensure a response to enquiries.
9.  Ensure work permits for international staff are valid or renewed on time and visas are in place.
10. Learning and development – liaise with Country Operations Officer and Country Director on training programs.
11. Staff flight booking.
12. Exit management/Debriefing - Facilitate and consolidate exit/debriefing for all staff leaving and provide consolidated report for proper filing.
13. Schedule quarterly all staff meetings
14. Any other relevant duties as may be required from time to time.