Document Controller

Ensures changes to documents are made in a timely fashion in order to meet set deadlines.

Responsible for coordination with other parties to make sure document edits are made and proofed.

Tracks and keeps records of documents.

Follows standardized procedures but may have to use discretion to complete projects.

Ensures document tracking and production system is maintained.

Prepares and maintains a document control system for all forms of documentation.

Develops and maintains document naming conventions and filing structures to ensure easy retrieval of information.

Makes copies of drawings for production and other company employees.

Assures that all completed documents have been signed-off by the appropriate personnel.

Distributes copies of documents to the appropriate personnel.

Implements and follows company quality assurance program procedures.

Conducts regular audits of the document management system to ensure compliance with company policies and industry standards.

Collaborates with project managers to establish document control procedures for specific projects.

Provides training to team members on document control procedures and best practices.

Manages the archiving process for outdated or completed project documentation.

Assists in the implementation of new document management technologies and software as needed.

Prepares regular reports on document control activities and system performance for management review.

Entry-level position, previous experience may not be required.