<p><b>ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.</b><br> </p><p><br> </p><p><b>We have successfully delivered large infrastructure projects across Canada since 2001.  Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects.  Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. </b><a href="http://www.acciona.ca">www.acciona.ca</a> </p><p></p><div><div><div><div><div><div><div><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Job Description</b></p></div></div></div></div></div></div></div><p><span><span>The Office Manager plays a critical role in managing administrative functions, office operations, document management, communications, financial activities, human resources support, health and safety compliance, and team coordination. By effectively managing these responsibilities, the Office Manager contributes to a productive and organized work environment for the project team and stakeholders.</span></span><span> </span></p><p></p><p></p><div><p><b><span>Development Phase:</span></b><span> </span></p></div><div><ul><li><p><span><span>Provide administrative support to the Leadership Team and project team, including scheduling meetings, managing calendars, and coordinating travel arrangements for project personnel.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive and efficient work environment.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Develop and implement office policies, procedures, and protocols to streamline operations and enhance productivity.</span></span><span> </span></p></li></ul></div><div><p><span> </span></p></div><div><p><b><span>Communication Management:</span></b><span> </span></p></div><div><ul><li><p><span><span>Serve as </span><span>a central point</span><span> of contact for internal and external communications, including responding to emails, and directing inquiries to the </span><span>appropriate personnel</span><span>.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Prepare and distribute project-related correspondence, reports, and presentations as needed.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Foster a collaborative and inclusive team environment by promoting open communication, teamwork, and mutual respect among project stakeholders.</span></span><span> </span></p></li></ul></div><div><p><span> </span></p></div><div><p><b><span>Meeting and Event Coordination:</span></b><span> </span></p><div><ul><li><p><span><span>Coordinate meetings, conferences, and </span><span>special events</span><span>, including arranging venues, catering, audiovisual equipment, and other </span><span>logistics</span><span>.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Prepare meeting agendas, and follow-up action items to ensure effective communication and collaboration among participants.</span></span><span> </span></p></li></ul><p></p><p></p><div><p><b><span>Human Resources Support:</span></b><span> </span></p></div><div><ul><li><p><span><span>Review resumes and pre‑screen candidates based on competencies and experience.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Conduct phone and in‑person interviews.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Coordinate interviews with hiring managers and teams.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Oversee offer process: draft offer letters, negotiate terms, and </span><span>finalize</span><span> hires.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Keep the recruitment tracker up to date.</span></span><span> </span></p></li></ul></div><div><p><span> </span></p></div><div><ul><li><p><b><span>Serve as the primary point of contact at the front desk</span></b><span> </span></p></li></ul><p></p><p><b><span>Work Conditions:</span></b></p><div><ul><li><p><span><span>This role is </span><span>mainly located</span><span> at Don Mills, but candidates must be flexible to work at our Queen Street (downtown) office when required by project or departmental needs.</span></span><span> </span></p></li></ul></div><div><p><span> </span></p></div><p></p></div></div></div><div><div><div><div><div><div><div><p style="text-align:inherit;"></p><p style="text-align:left;"><b>Required Skills and Competencies</b></p></div></div></div></div></div></div></div><div><p></p></div><div><ul><li><p><span><span>Bachelor's degree in human resources, Psychology, Business Administration, or </span><span>a related</span><span> field.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Expertise</span><span> with social recruiting tools</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Skilled in planning and executing multi-stage recruitment projects with tight timelines.</span></span><span> </span></p></li></ul></div><div><ul><li><p><span><span>Capacity to handle shifting priorities in a fast-paced environment without losing attention to detail.</span></span><span> </span></p></li></ul><p></p><p><span><span>We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any<span> </span></span><span>accomodation</span><span><span> </span></span><span>throught</span><span><span> </span>the process, please email<span> </span></span></span><a href="mailto:HR-OLN@acciona.com"><span>HR-OLN@acciona.com</span></a><span>  </span></p></div><p></p><p>ACCIONA has been given the Top Employer 2022, 2023, 2024 &amp; 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 &amp; 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.</p>

<p class="break-words white-space-pre-wrap t-black--light text-body-medium">Leaders in developing regenerative infrastructure to design a better planet. Our offer covers the whole value chain, from design and construction to operation and maintenance. We develop our business activities based on the desire to contribute to economic and social development in the communities in which we operate. We execute our sustainability strategy through a Sustainability Master Plan, a road map containing all the initiatives of the Company in this field. Our aim is to lead the transition towards a low-carbon economy, bringing quality criteria and innovation processes to all projects in order to optimize the efficient use of resources and respect the environment. We have been a carbon neutral company since 2016, but we go further and want to create a positive impact, with people and the planet at the center.</p>

Office Manager

<p><b>ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.</b><br>&nbsp;</p><p><br>&nbsp;</p><p><b>We have successfully delivered large infrastructure projects across Canada since 2001. &nbsp;Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. &nbsp;Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. </b><a href="http://www.acciona.ca">www.acciona.ca</a>&nbsp;</p><p></p><div><div><div><div><div><div><div><p></p><p><b>Job Description</b></p></div></div></div></div></div></div></div><p><span><span>The Office Manager plays a critical role in managing administrative functions, office operations, document management, communications, financial activities, human resources support, health and safety compliance, and team coordination. By effectively managing these responsibilities, the Office Manager contributes to a productive and organized work environment for the project team and stakeholders.</span></span><span>&nbsp;</span></p><p></p><p></p><div><p><b><span>Development Phase:</span></b><span>&nbsp;</span></p></div><div><ul><li><p><span><span>Provide administrative support to the Leadership Team and project team, including scheduling meetings, managing calendars, and coordinating travel arrangements for project personnel.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive and efficient work environment.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Develop and implement office policies, procedures, and protocols to streamline operations and enhance productivity.</span></span><span>&nbsp;</span></p></li></ul></div><div><p><span>&nbsp;</span></p></div><div><p><b><span>Communication Management:</span></b><span>&nbsp;</span></p></div><div><ul><li><p><span><span>Serve as </span><span>a central point</span><span> of contact for internal and external communications, including responding to emails, and directing inquiries to the </span><span>appropriate personnel</span><span>.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Prepare and distribute project-related correspondence, reports, and presentations as needed.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Foster a collaborative and inclusive team environment by promoting open communication, teamwork, and mutual respect among project stakeholders.</span></span><span>&nbsp;</span></p></li></ul></div><div><p><span>&nbsp;</span></p></div><div><p><b><span>Meeting and Event Coordination:</span></b><span>&nbsp;</span></p><div><ul><li><p><span><span>Coordinate meetings, conferences, and </span><span>special events</span><span>, including arranging venues, catering, audiovisual equipment, and other </span><span>logistics</span><span>.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Prepare meeting agendas, and follow-up action items to ensure effective communication and collaboration among participants.</span></span><span>&nbsp;</span></p></li></ul><p></p><p></p><div><p><b><span>Human Resources Support:</span></b><span>&nbsp;</span></p></div><div><ul><li><p><span><span>Review resumes and pre‑screen candidates based on competencies and experience.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Conduct phone and in‑person interviews.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Coordinate interviews with hiring managers and teams.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Oversee offer process: draft offer letters, negotiate terms, and </span><span>finalize</span><span> hires.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Keep the recruitment tracker up to date.</span></span><span>&nbsp;</span></p></li></ul></div><div><p><span>&nbsp;</span></p></div><div><ul><li><p><b><span>Serve as the primary point of contact at the front desk</span></b><span>&nbsp;</span></p></li></ul><p></p><p><b><span>Work Conditions:</span></b></p><div><ul><li><p><span><span>This role is </span><span>mainly located</span><span> at Don Mills, but candidates must be flexible to work at our Queen Street (downtown) office when required by project or departmental needs.</span></span><span>&nbsp;</span></p></li></ul></div><div><p><span>&nbsp;</span></p></div><p></p></div></div></div><div><div><div><div><div><div><div><p></p><p><b>Required Skills and Competencies</b></p></div></div></div></div></div></div></div><div><p></p></div><div><ul><li><p><span><span>Bachelor's degree in human resources, Psychology, Business Administration, or </span><span>a related</span><span> field.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Expertise</span><span> with social recruiting tools</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Skilled in planning and executing multi-stage recruitment projects with tight timelines.</span></span><span>&nbsp;</span></p></li></ul></div><div><ul><li><p><span><span>Capacity to handle shifting priorities in a fast-paced environment without losing attention to detail.</span></span><span>&nbsp;</span></p></li></ul><p></p><p><span><span>We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any<span>&nbsp;</span></span><span>accomodation</span><span><span>&nbsp;</span></span><span>throught</span><span><span>&nbsp;</span>the process, please email<span>&nbsp;</span></span></span><a href="mailto:HR-OLN@acciona.com"><span>HR-OLN@acciona.com</span></a><span>&nbsp;&nbsp;</span></p></div><p></p><p>ACCIONA has been given the Top Employer 2022, 2023, 2024 &amp; 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 &amp; 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.</p>

Office Manager

About the Job

About the Company

ACCIONA ENERGY

Similar Jobs

Administration Coordinator

Administration Coordinator

Engineering & Office Administrator

Engineering & Office Administrator

Senior Administrative Assistant

Senior Administrative Assistant

Administrative Assistant - Clackamas

Administrative Assistant - Clackamas

Receptionist

Receptionist

Office Assistant

Office Assistant

Office Manager

Office Manager

Receptionist

Receptionist

Office Assistant

Office Assistant

Office Administrator

Office AdministratorNew