Responsibilities / Tasks<ul><li>Plan and execute international shipments (air, sea, courier) in line with PO and GEA’s internal SOPs.</li><li>Prepare and verify shipping and customs documentation (commercial invoice, packing list, HS codes, C/O, BL/AWB, insurance, permits, certifications).</li><li>Coordinate with brokers/3PLs and execute import/export shipping processes, including preparing and completing all required shipping and customs documents with the necessary accuracy and quality to ensure full compliance with current legislation. </li><li>Track shipments end to end, proactively resolve delays, and communicate ETA and risks to stakeholders (Sales, Projects, Service, Customers).</li><li>Manage inbound/outbound flows to/from warehouses and project sites; schedule deliveries and arrange local transportation.</li><li>Oversee picking/packing, labeling, and kitting for projects and service orders; enforce packaging quality to protect equipment.</li><li>Select and coordinate freight forwarders, carriers, customs brokers, and 3PLs; evaluate performance (on-time, damage rate, service quality).</li><li>Obtain and compare quotes, negotiate rates, and control logistics costs while meeting service level agreements.</li><li>Validate and make payment for logistics invoices against contracts, accruals, and actual services delivered; resolve billing discrepancies.</li><li>Maintain shipment data, delivery notes, and inventory transactions in ERP (e.g., Axapta); ensure master data accuracy (materials, HS codes, dimensions).</li><li>Ensure compliance with local laws and GEA policies (trade compliance, sanctions/embargoes, export controls, product certifications).</li><li>Implement safe handling for heavy/oversized machinery and sensitive goods when relevant; coordinate insurance and claims for damages.</li><li>Maintain SOPs, WI, and risk registers; lead/assist in logistics audits and corrective actions.</li><li>Partner with Sales, Project Management, Service, Procurement, Finance to align delivery plans with project milestones.</li><li>Support customer communication on delivery schedules, documentation and site readiness.</li><li>Contribute to tender inputs (freight estimates, delivery schedules, import costs) and post-project lessons learned.</li><li>Analyze logistics and customs data (e.g., shipment lead times, customs clearance performance, transportation costs, carrier performance) to identify trends, risks, and improvement opportunities.</li></ul>Your Profile / Qualifications<ul><li>Bachelor’s degree in Logistics, Supply Chain, International Business, or related field.</li><li>Minimum 5 years of experience in logistics, import/export, or supply chain roles (preferably in industrial, manufacturing, or engineering companies).</li><li>Strong understanding of international shipping practices and Incoterms.</li><li>Experience working with customs brokers, 3PL/4PL logistics partners.</li><li>Good knowledge of Legal framework for export–import rights of FDI enterprises according to Law on Investment, Law on Commerce and related guiding documents.</li><li>Good knowledge of inspection policies in Vietnam’s customs procedures require certain categories of goods before customs clearance.</li><li>Good knowledge of the laws, decrees, circulars, and related guiding documents related to customs procedures.</li><li>Experience in customs regulations &amp; procedures for machinery (Chapter 84), valves, pumps and related spare parts.</li><li>Strong communication, coordination, and problem-solving skills.</li><li>Ability to manage multiple shipments and deadlines simultaneously.</li><li>Good English skills (reading shipping documents, communicating with international suppliers).</li><li>Attention to detail and high level of accuracy in documentation.</li></ul>Did we spark your interest? Then please click apply above to access our guided application process.

<div class="org-about-module__description">
<div id="ember59" class="ember-view organization-about-module__content-consistant-cards-description">GEA is one of the largest technology suppliers for food processing and a wide range of other industries. The global group specializes in machinery, plants, as well as process technology and components. GEA provides sustainable solutions for sophisticated production processes in diverse end-user markets and offers a comprehensive service portfolio.</div>
</div>
<div class="org-about-module__content-improvement">
<div class="org-about-module__content-box">&nbsp;</div>
</div>

Logistics Specialist

Responsibilities / Tasks<ul><li>Plan and execute international shipments (air, sea, courier) in line with PO and GEA’s internal SOPs.</li><li>Prepare and verify shipping and customs documentation (commercial invoice, packing list, HS codes, C/O, BL/AWB, insurance, permits, certifications).</li><li>Coordinate with brokers/3PLs and execute import/export shipping processes, including preparing and completing all required shipping and customs documents with the necessary accuracy and quality to ensure full compliance with current legislation. </li><li>Track shipments end to end, proactively resolve delays, and communicate ETA and risks to stakeholders (Sales, Projects, Service, Customers).</li><li>Manage inbound/outbound flows to/from warehouses and project sites; schedule deliveries and arrange local transportation.</li><li>Oversee picking/packing, labeling, and kitting for projects and service orders; enforce packaging quality to protect equipment.</li><li>Select and coordinate freight forwarders, carriers, customs brokers, and 3PLs; evaluate performance (on-time, damage rate, service quality).</li><li>Obtain and compare quotes, negotiate rates, and control logistics costs while meeting service level agreements.</li><li>Validate and make payment for logistics invoices against contracts, accruals, and actual services delivered; resolve billing discrepancies.</li><li>Maintain shipment data, delivery notes, and inventory transactions in ERP (e.g., Axapta); ensure master data accuracy (materials, HS codes, dimensions).</li><li>Ensure compliance with local laws and GEA policies (trade compliance, sanctions/embargoes, export controls, product certifications).</li><li>Implement safe handling for heavy/oversized machinery and sensitive goods when relevant; coordinate insurance and claims for damages.</li><li>Maintain SOPs, WI, and risk registers; lead/assist in logistics audits and corrective actions.</li><li>Partner with Sales, Project Management, Service, Procurement, Finance to align delivery plans with project milestones.</li><li>Support customer communication on delivery schedules, documentation and site readiness.</li><li>Contribute to tender inputs (freight estimates, delivery schedules, import costs) and post-project lessons learned.</li><li>Analyze logistics and customs data (e.g., shipment lead times, customs clearance performance, transportation costs, carrier performance) to identify trends, risks, and improvement opportunities.</li></ul>Your Profile / Qualifications<ul><li>Bachelor’s degree in Logistics, Supply Chain, International Business, or related field.</li><li>Minimum 5 years of experience in logistics, import/export, or supply chain roles (preferably in industrial, manufacturing, or engineering companies).</li><li>Strong understanding of international shipping practices and Incoterms.</li><li>Experience working with customs brokers, 3PL/4PL logistics partners.</li><li>Good knowledge of Legal framework for export–import rights of FDI enterprises according to Law on Investment, Law on Commerce and related guiding documents.</li><li>Good knowledge of inspection policies in Vietnam’s customs procedures require certain categories of goods before customs clearance.</li><li>Good knowledge of the laws, decrees, circulars, and related guiding documents related to customs procedures.</li><li>Experience in customs regulations &amp; procedures for machinery (Chapter 84), valves, pumps and related spare parts.</li><li>Strong communication, coordination, and problem-solving skills.</li><li>Ability to manage multiple shipments and deadlines simultaneously.</li><li>Good English skills (reading shipping documents, communicating with international suppliers).</li><li>Attention to detail and high level of accuracy in documentation.</li></ul>Did we spark your interest? Then please click apply above to access our guided application process.

Logistics Specialist

About the Job

About the Company

GEA

Similar Jobs

Deputy Manager - Inbound Transportation

Deputy Manager - Inbound Transportation

Deputy Manager - Logistics Operations

Deputy Manager - Logistics Operations