A. Procurement &amp; Logistics Support<ul><li>Assist in initiating Requests for Quotations (RFQs) and reviewing submitted bids.</li><li>Participate in the opening and evaluation of tenders.</li><li>Support travel logistics, including hotel bookings and flight reservations for staff and consultants.</li><li>Update and maintain procurement contracts and status trackers.</li><li>Support data entry in SAP Business Development (SAP BD) and SharePoint.</li></ul>B. General Administration &amp; Office Operations<ul><li>Front Office Coordination: Assist in receiving visitors and managing the incoming/outgoing mail and courier services.</li><li>Asset &amp; Inventory Management: Assist in updating the office asset register and conducting periodic physical verification of office supplies/stationery.</li><li>Facility Management: Coordinate with service providers (cleaning, security, and maintenance) to ensure the office environment is conducive and safe.</li><li>Meeting Coordination: Support the logistics for internal meetings, workshops and events (room setup and equipment).</li><li>Utility Management: Assist in tracking and processing timely payments for office utilities (electricity, water, garbage collections, DHL, Hotels and Taxi services).</li><li>Disposal process when necessary</li><li>Any other duties assigned by the line manager</li></ul>C. Compliance &amp; Documentation<ul><li>Maintain a rigorous filing system (both hard copy and electronic) for all administrative and procurement records.</li><li>Follow up with vendors to ensure timely submission of invoices and supporting documents.</li><li>Ensure all administrative actions align with SNV’s Internal Control Framework. Update and maintain the procurement contracts and status trackers.</li><li>Facilitate proper filing of procurement and contract documentation and ensure completeness of files in line with approved checklists.</li><li>Assist with the registration of new vendors in relevant systems.</li><li>Support communication with vendors and assist them in finalising procurement requirements.</li><li>Support booking of accommodation, conferences, and local flights, including ticket issuance.</li><li>Follow up on invoices with hotels and service providers after services have been rendered.</li><li>Support data entry and updating of procurement documents in SharePoint, including PRF tracking.</li><li>Support requisition processing, including the creation, tracking, and filing of Purchase Orders (POs) and procurement documentation in SAP BD.</li></ul>

SNV is a mission-driven global development partner strengthening capacities and catalysing partnerships&nbsp;that can transform the agri-food, energy, and water systems.

Procurement and Administrative Intern

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About the Company

SNV

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