Our Human Resources and Communication department strategically recruits, develops and supports our people to ensure EcoVadis has essential skills and talent, communicating key messaging to maintain alignment, which together enable improvement in companies’ sustainable business practices at a global scale.Your role and responsibilities will oversee local HR and Office Administration in the Japan office (around 55 employees):HR Strategy, Operations &amp; Employee Experience <ul><li>Work closely with the Regional HR Lead, based in Hong Kong, to localize and execute global HR strategies; and initiatives aligned with the company strategy, goals &amp; priorities in order to attract and retain employees in Japan</li><li>Manage end-to-end employee lifecycle processes, including onboarding, orientation, mobility, development, offboarding &amp; etc., in cooperation with various teams and external service providers where appropriate</li><li>Serve as a trusted advisor to local employees and managers, offering empathetic guidance, conflict resolution, and employee relations support. </li><li>Manage employees' disciplinary procedures and conduct employee relations counseling</li><li>Partner with service providers to manage &amp; handle HR administrative tasks &amp; documents, including payroll &amp; benefits administration</li><li>Maintain and update local Rules of Employment, Article 36 Agreements (Saburoku Kyōtei), and other mandatory regulatory filings.</li></ul>AI Adoption &amp; Continuous Improvement <ul><li>Actively evaluate and adopt Generative AI (Gen-AI) tools and automated HR workflows to streamline routine administrative tasks and increase process efficiency</li><li>Develop &amp; update local HR policies &amp; plans to enhance employee relations</li><li>Analyze employee engagement survey results and feedback metrics to design local initiatives that nurture a positive, psychologically safe, and inclusive culture </li></ul>Workplace Experience &amp; Office Administration <ul><li>Manage statutory Health and Safety requirements, including Health Committee meetings (Eisei Iinkai), annual employee health checks (Kenkō Shindan), stress checks, etc.</li><li>Close cooperation with other teams or departments to provide HR Admin and Office administrative support to the office &amp; the team</li><li>Deploy global General Administration and Sustainability guidelines to maintain eco-friendly workplace practices in the local office </li><li>Act as one of the key point of contact with the co-working space operations team to ensure the Office and the Japan team have sufficient support </li><li>Coordinate office supply management, emergency response planning, visitor hosting to maintain an agile, safe, and collaborative work environment.</li></ul>

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People Operations Senior Associate

About the Job

About the Company

EcoVadis

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