<div>Job SummaryClearPath is seeking a highly organized and proactive Events Coordinator to be the day-to-day engine of its events program. This role provides hands-on logistical and project management support across a high-volume portfolio of external events and trips, including Congressional briefings, policy forums, dinners, domestic and international delegation travel, and stakeholder events. The Events Coordinator reports to the Senior Events Manager and, working within established plans and processes, keeps every event on track, from workback plans and guest lists through on-site check-in and post-event reporting. Job DescriptionEvent Planning &amp; Project Management<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Build and maintain event workback plans, timelines, checklists, and action-item trackers using the Senior Events Manager's master templates</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Track deadlines, deliverables, and executed contracts; follow up with internal stakeholders, vendors, and partners, and proactively flag potential issues or delays</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Track expenditures, invoices, deposits, and payment deadlines, and maintain the actuals that inform future budgets</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Draft logistics sections of the run of show, and provide input on staffing plans and security planning</li></ul> Venues, Vendors &amp; Travel Logistics<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Research venue options, support site visits and advance planning, and organize vendor proposals and quotes for the Senior Events Manager's review</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Serve as the internal day-to-day contact for venues, vendors, and service providers, and handle follow-through with production companies and co-host partners</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Manage hotel logistics, including room blocks, rooming lists, and pickup reporting</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Coordinate transportation, including with destination management companies, and logistics for domestic and international delegation trips</li></ul> Guest Management &amp; Communications<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Build and maintain guest lists and RSVP trackers, manage the registration platform and provide input on invitation targeting</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Draft and distribute invitations, working with the Creative team on design</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Manage guest communications (confirmations, reminders, logistics information), and prepare internal attendee lists and registration reports</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Support logistics for speakers and senior-level guests, including Members of Congress, Administration officials, and CEOs, and assemble pre-event briefing materials (bios, logistics, attendee information)</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Prepare name badges, place cards, and menu cards with attention to titles and protocol</li></ul> Materials, Compliance &amp; On-Site Execution<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Coordinate event materials and supplies, including signage, branded items, printed materials, swag, and shipping</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Support compliance with Congressional ethics guidelines, legal requirements, and risk mitigation practices</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Run event setup, registration and check-in, and day-of operations with support from Fellows and interns, serving as an on-site host who creates a welcoming, organized, and professional guest experience</li></ul> Post-Event Support &amp; Process Improvement<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Collect post-event data (attendance, feedback, invoices) and draft reports, attendee summaries, and metrics for the Senior Events Manager's approval</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Provide the data used to evaluate event impact against goals, and contribute to lessons learned</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Maintain complete and organized event files and historical records, including contracts, vendor information, and final documents</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Develop a working understanding of ClearPath's audiences and stakeholders </li></ul>Capabilities<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Process Management – Take a systematic approach to making the organization's workflow more effective, efficient, and capable of adapting to an ever-changing environment.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Quality Focus – Ensure that all work in one's own area of the business, throughout the organization, and by vendors, suppliers, etc. is performed with excellence and to high standards for quality and integrity.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Information Seeking – Driven by an underlying curiosity and desire to know more about things, people, or issues.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Planning and Priority Setting – Identify the priorities, processes, and practical actions that are necessary to achieve an objective or an idea.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Communicating – Provide the information required by others in a concise, direct, and unambiguous way.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Negotiating – Identify key bargaining points for all parties and work effectively toward win-win solutions.</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Organizational Savvy – Gather and accurately assess information related to the organization's formal and informal communication channels and power relationships. </li></ul>Qualifications<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">3–5 years of experience in event planning, hospitality, project coordination, or a related field</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Bachelor's degree or equivalent combination of education and relevant experience</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Strong organizational and project management skills, with exceptional attention to detail and the ability to manage multiple projects and logistical workstreams at once</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Experience coordinating with venues, hotels, caterers, and vendors, including tracking invoices and payments</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Strong communication and collaboration skills</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Ability to work independently on assigned responsibilities while seeking guidance and escalating issues when appropriate</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Ability and willingness to travel domestically and internationally</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Flexibility to work non-traditional hours as required to support events </li></ul>Preferred Qualifications<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Experience supporting events with VIP guests such as Members of Congress, senior government officials, or CEOs, and familiarity with Capitol Hill or similar policy-focused environments</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Experience with hotel room blocks, guest transportation, or group and international travel logistics</li><li style="margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;">Working knowledge of the Washington, DC venue market </li></ul>Compensation + Benefits<ul style='font-family:"Basel Grotesk" , Arial , sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;'><li style="color:rgb(0,0,0);margin:3px 0px;font-size:11pt;line-height:1.6;letter-spacing:0.25px;text-align:start;">The salary range for this position is $70,000–$80,000, based on experience and qualifications.This position is also eligible for a performance-based bonus of up to 10% of annual base salary.</li><li style="color:rgb(0,0,0);margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;text-align:start;">Comprehensive medical, dental, vision, life, and disability insurance</li><li style="color:rgb(0,0,0);margin:3px 0px;font-size:12pt;line-height:1.6;letter-spacing:0.25px;text-align:start;">Retirement Benefit offering an employer matching contribution of employee contributions of $1 for $1 on the first 5% of pay you contribute </li></ul>At ClearPath, we value a diverse and inclusive workforce. We believe our team is the key to making an impact and fulfilling our mission. ClearPath is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

ClearPath&rsquo;s mission is to develop and advance policies that accelerate breakthrough innovations that reduce emissions in the energy and industrial sectors. To advance that mission, we develop cutting-edge policy solutions on clean energy and industrial innovation. An entrepreneurial, strategic nonprofit, ClearPath (501(c)(3)) collaborates with public and private sector stakeholders on innovations in nuclear energy, carbon capture, hydropower, natural gas, geothermal, energy storage, and heavy industry to enable private-sector deployment of critical technologies.

Events Coordinator

<div>Job SummaryClearPath is seeking a highly organized and proactive Events Coordinator to be the day-to-day engine of its events program. This role provides hands-on logistical and project management support across a high-volume portfolio of external events and trips, including Congressional briefings, policy forums, dinners, domestic and international delegation travel, and stakeholder events. The Events Coordinator reports to the Senior Events Manager and, working within established plans and processes, keeps every event on track, from workback plans and guest lists through on-site check-in and post-event reporting. Job DescriptionEvent Planning &amp; Project Management<ul><li>Build and maintain event workback plans, timelines, checklists, and action-item trackers using the Senior Events Manager's master templates</li><li>Track deadlines, deliverables, and executed contracts; follow up with internal stakeholders, vendors, and partners, and proactively flag potential issues or delays</li><li>Track expenditures, invoices, deposits, and payment deadlines, and maintain the actuals that inform future budgets</li><li>Draft logistics sections of the run of show, and provide input on staffing plans and security planning</li></ul> Venues, Vendors &amp; Travel Logistics<ul><li>Research venue options, support site visits and advance planning, and organize vendor proposals and quotes for the Senior Events Manager's review</li><li>Serve as the internal day-to-day contact for venues, vendors, and service providers, and handle follow-through with production companies and co-host partners</li><li>Manage hotel logistics, including room blocks, rooming lists, and pickup reporting</li><li>Coordinate transportation, including with destination management companies, and logistics for domestic and international delegation trips</li></ul> Guest Management &amp; Communications<ul><li>Build and maintain guest lists and RSVP trackers, manage the registration platform and provide input on invitation targeting</li><li>Draft and distribute invitations, working with the Creative team on design</li><li>Manage guest communications (confirmations, reminders, logistics information), and prepare internal attendee lists and registration reports</li><li>Support logistics for speakers and senior-level guests, including Members of Congress, Administration officials, and CEOs, and assemble pre-event briefing materials (bios, logistics, attendee information)</li><li>Prepare name badges, place cards, and menu cards with attention to titles and protocol</li></ul> Materials, Compliance &amp; On-Site Execution<ul><li>Coordinate event materials and supplies, including signage, branded items, printed materials, swag, and shipping</li><li>Support compliance with Congressional ethics guidelines, legal requirements, and risk mitigation practices</li><li>Run event setup, registration and check-in, and day-of operations with support from Fellows and interns, serving as an on-site host who creates a welcoming, organized, and professional guest experience</li></ul> Post-Event Support &amp; Process Improvement<ul><li>Collect post-event data (attendance, feedback, invoices) and draft reports, attendee summaries, and metrics for the Senior Events Manager's approval</li><li>Provide the data used to evaluate event impact against goals, and contribute to lessons learned</li><li>Maintain complete and organized event files and historical records, including contracts, vendor information, and final documents</li><li>Develop a working understanding of ClearPath's audiences and stakeholders </li></ul>Capabilities<ul><li>Process Management – Take a systematic approach to making the organization's workflow more effective, efficient, and capable of adapting to an ever-changing environment.</li><li>Quality Focus – Ensure that all work in one's own area of the business, throughout the organization, and by vendors, suppliers, etc. is performed with excellence and to high standards for quality and integrity.</li><li>Information Seeking – Driven by an underlying curiosity and desire to know more about things, people, or issues.</li><li>Planning and Priority Setting – Identify the priorities, processes, and practical actions that are necessary to achieve an objective or an idea.</li><li>Communicating – Provide the information required by others in a concise, direct, and unambiguous way.</li><li>Negotiating – Identify key bargaining points for all parties and work effectively toward win-win solutions.</li><li>Organizational Savvy – Gather and accurately assess information related to the organization's formal and informal communication channels and power relationships. </li></ul>Qualifications<ul><li>3–5 years of experience in event planning, hospitality, project coordination, or a related field</li><li>Bachelor's degree or equivalent combination of education and relevant experience</li><li>Strong organizational and project management skills, with exceptional attention to detail and the ability to manage multiple projects and logistical workstreams at once</li><li>Experience coordinating with venues, hotels, caterers, and vendors, including tracking invoices and payments</li><li>Strong communication and collaboration skills</li><li>Ability to work independently on assigned responsibilities while seeking guidance and escalating issues when appropriate</li><li>Ability and willingness to travel domestically and internationally</li><li>Flexibility to work non-traditional hours as required to support events </li></ul>Preferred Qualifications<ul><li>Experience supporting events with VIP guests such as Members of Congress, senior government officials, or CEOs, and familiarity with Capitol Hill or similar policy-focused environments</li><li>Experience with hotel room blocks, guest transportation, or group and international travel logistics</li><li>Working knowledge of the Washington, DC venue market </li></ul>Compensation + Benefits<ul><li>The salary range for this position is $70,000–$80,000, based on experience and qualifications.This position is also eligible for a performance-based bonus of up to 10% of annual base salary.</li><li>Comprehensive medical, dental, vision, life, and disability insurance</li><li>Retirement Benefit offering an employer matching contribution of employee contributions of $1 for $1 on the first 5% of pay you contribute </li></ul>At ClearPath, we value a diverse and inclusive workforce. We believe our team is the key to making an impact and fulfilling our mission. ClearPath is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Events Coordinator

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About the Company

ClearPath

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