Program Assistant

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

NRDC is seeking a Program Assistant to work with the Environment, Equity & Justice Center team in our New York office. We may also consider applicants in our Santa Monica, Washington D.C., or Chicago offices. 

Position Summary

The Environment, Equity & Justice Center (EEJC) is a team of approximately 20 lawyers, policy advocates, scientists, program assistants, and other staff within NRDC who work to address the persistent and connected threats of environmental inequality, racial injustice, and socioeconomic insecurity. Our work is rooted in partnerships with frontline groups to advance community-driven solutions, to help build power in communities most harmed by inequities, and to push for long-lasting change. Ultimately, our work aims to foster a stronger, more equitable environmental movement, and a more just world.

The EEJC is seeking a full-time Program Assistant. The Program Assistant will provide administrative support to 5-6 Center staff who work across multiple NRDC offices.

Responsibilities

• Preparing expense and budget reports and maintaining financial records including multiple invoices monthly
• Managing and maintaining paper and electronic filing systems and databases
• Managing the schedules of multiple Center staff, including responding to meeting invites and resolving calendar conflicts
• Scheduling and organizing meetings, events, and conference calls
• Taking notes and researching topics
• Making travel arrangements, including transportation, accommodations, vehicle rentals and conference registration
• Proofreading, formatting, and helping prepare legal documents, letters, reports, fact sheets, blog posts, and other project materials
• Processing contracts and agreements
• Assisting the other program assistants as needed
• Attending and/or supporting events sponsored by community partners
• Occasional travel
• Performing other projects as assigned 

Qualifications

The Program Assistant position is largely administrative, with some opportunity for substantive work. To this end, we seek out the following in applicants: 

Required

• Commitment to NRDC’s mission and values.
• Two-years minimum experience supporting multiple staff in an administrative assistant role or similar position 
• Demonstrated experience with managing expenses, calendaring, processing contracts, and preparing and finalizing documents for multiple staff 
• Strong facility with calendaring platforms and spreadsheets  
• Experience with professional software tools such as Concur, Agiloft Microsoft Office, including Outlook and Excel  
• Highly detail-oriented with excellent written and oral communication skills, with ability to undertake short-term research projects and communicate results orally and in writing 
• Ability to follow organizational procedures and perform accurately under deadlines 
• Ability to work efficiently and independently with the ability to prioritize, plan ahead, manage and follow through on multiple projects and deadlines 
• Ability to organize and manage small internal and external events 
• Desire to contribute to the work of dynamic teams and pitch-in to take on discrete tasks when required 
• Ability to represent NRDC with maturity, judgment, and professionalism 
• Experience with budget management:
  • Experience or ability to learn to work closely with team management to create, implement and manage systems and processes for tracking YTD spending in alignment with annual budget and prioritization budget allocation.   
  • Experience in managing payments, budgets, and expenditures. 

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $50,000 to $58,0000. Internal equity considerations will be reviewed before making a final offer.

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, we ask them to come into the office and spend meaningful time there in collaboration with their colleagues.  We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.