Grants Finance Associate

7 months ago
Full time role
Remote · London, England, GB... more
Remote · London, England, GB... more

Job Description

Company Description

SYSTEMIQ, the system change company and certified B Corp, was founded to drive the achievement of the UN Sustainable Development Goals and the Paris Agreement on climate change by transforming markets and business models in five key systems: nature and food, materials, and circular economy, energy, urban areas, and sustainable finance.

We are guided by the conviction that all system transformations are rooted in human transformations. We must continue to bring more diverse people and voices into real conversations to succeed. We know we don’t have all the answers; we may not even have all the right questions. But we know that open mindsets drive change, so relationships, people, and trust are at the heart of everything we do.


We have an exciting opportunity to be part of our grants management function, which sits in our finance team to deliver high quality management and oversight of several workstreams that are supported by funding from government, philanthropy and corporate funding sources.


The kind of work you will do:

Funding from public and philanthropic sources is important for SYSTEMIQ’s work, and comprises more than half of all project revenues. Management of such grant funding requires ensuring spend is impact-oriented and in compliance with both funders’ contractual requirements and SYSTEMIQ’s standards.

As Grants Finance Associate you will work closely with our Grants and Partnerships Manager, Grants Finance Managers, Project Control function and Finance team during the entire lifecycle of grant funded projects. You will focus on financial management and compliance on some of our most strategic and impactful grants projects.

This will include:

Project Preparation:

  • Develop project budgets and financial plans for project grant funding proposals (internal budgeting tool and funder budget formats)
  • Support our grants project teams to negotiate cost-efficient budgets
  • Work with Grants Finance Managers, Grants and Partnerships Manager and Project Managers to support uniform budgeting and financial planning for projects funded by our key donors / strategic partners
  • Ensure project preparation complies with company practice and client’s financial control requirements

Project Delivery:

  • Implement internal controls and accounting procedures to ensure compliance with project requirements and all applicable laws and regulations
  • Support project teams to comply with project’s specific contractual financial requirements, including the provision of ad-hoc expert advice and guidance on any financial management queries as necessary
  • Complete monthly financial forecasting and expenditure reconciliations to track cashflows and monitor financial position of our largest grants projects, supporting project planning and progress reporting against project delivery framework
  • Prepare financial, budgetary and accounting reports to clients, funders and partners as required, ensuring we meet our contractual financial reporting requirements
  • Liaise with Accounts Receivable to ensure correct invoicing of grants projects
  • Liaise with Accounts Payable to pay invoices to suppliers
  • Support large-scale procurement processes for goods and services, ensuring compliance with contractual requirements and company procurement policy
  • Support the Grants Finance Managers to support project audits, including preparation, field wok and responding to queries


  • Support company’s financial controls, financial planning and financial analysis process (including budget forecasting, proposal pipeline monitoring and invoicing)
  • Contribute to company’s best practice development for project financial management and expert grants financial management
  • Contribute to design and delivery of training materials and workshops on grants financial management


The Mindset, Skills & Experience we are looking for:

Our ideal candidate will be able to work in different contexts and are keen to work in a young, entrepreneurial company where you can get involved in a variety of work, shape the business, and make maximum impact. You are interested in sustainability inspired by SYSTEMIQ’s mission and approach to system change.

Specifically, you ideally come with a combination of the following mindset, skills, and experience:

  • Fluent verbal and written English is essential
  • 2+ years’ experience within a finance or project financial management function, including supporting the development of internal financial controls & procedures
  • 1+ years’ experience of leading processes on budgeting and financial reporting of grants projects funded by governments, multilaterals, INGOs and large philanthropy
  • Knowledge of Generally Accepted Accounting Principles (GAAP) and experience of audits (company and/or project)
  • Advanced Microsoft Excel skills, and experience with Microsoft Office Suite
  • Experience using financial software, CRM and project management systems
  • Ability to maintain a high level of accuracy, with strong process orientation and excellent attention to detail
  • Ability to communicate complex financial information to colleagues and external stakeholders in a concise and patient manner
  • Ability to work with confidential material and maintain high standards of discretion
  • Collaborative team player and can-do attitude, with good communication skills
  • Ability to work with colleagues in other locations / timezones and manage a varied workload and time-pressured external deadlines across an international company
  • Interest in working on project financial management for grants projects funded by non-commercial clients in a for-profit environment
  • Entrepreneurial spirit with the ability to identify opportunities, best practice ideas and new initiatives and to turn them into reality
  • Alignment with SYSTEMIQ's values (creativity, challenge, collaborate, change, care)

Other information

Job locations: Munich / London / Amsterdam

You must have the Right to Work in the location for the position you are applying for – SYSTEMIQ usually cannot provide sponsorship.

We are keen to receive applications from all parts of the community:

We recruit and develop distinctive and varied individuals who strive to achieve our mission, challenge the status quo and act as change leaders.

Diversity & Inclusion

We believe that diversity and inclusion are at the heart of system change and the mission we have set ourselves. So we commit ourselves to:

Embedding diverse and inclusive ways of working from day to day. This includes recruitment, performance management, and people processes and policies.

Providing a supportive environment. We want people to be themselves and be at their best, regardless of their background, personality, gender, sexual orientation, race, mental health, religion, or other characteristics.

Enabling a long-term, sustainable approach to work and life more generally. We want to support our people at all stages of their lives – as parents or caregivers, through changing life circumstances – and to accommodate personal priorities where they matter most.

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