Production Coordinator (Hybrid)

The Role

We are seeking an enthusiastic and highly organised individual to join our team as Production Coordinator. This role is crucial in supporting the effective organisation of the events, emphasising speaker management, communications and coordination as well as managing agenda updates. The position also involves the management of information for multiple events across our event app, online agenda, incorporating necessary changes to facilitate a cohesive event schedule. This role demands effective coordination among various stakeholders, contributing to the overall efficiency of event planning.

For Fastmarkets, this role offers a valuable opportunity to enhance event experiences and reinforce the brand's commitment to seamless execution. A skilled Production Coordinator at Fastmarkets can leverage organisational abilities to streamline speaker and agenda management, ensuring that events align with the company's goals. By managing logistical details, the coordinator contributes to the creation of well-organised events, solidifying Fastmarkets' reputation for delivering consistently high-quality industry gatherings.

PRINCIPLE ACCOUNTABILITIES

Information Coordination:
Gathers and organises essential event information including but not limited to speaker information, bios and photos, ensuring accuracy and completeness.

Communication Liaison:
Acts as a point of contact between the event team with speakers facilitating smooth and efficient communication.

Speaker Relations & Logistical Support:
Builds and maintains positive relationships with speakers, addressing any concerns or requests they may have leading up to the event. Assists in organizing speaker schedules and logistics, ensuring that all details are well-coordinated for a seamless event.

Information Management:
Contributes to the overall preparedness of the event by ensuring that all necessary documents and websites are updated with consistently changing event information, accurate and timely.

Administrative Support:
Provides valuable administrative support to the entire conference production team.

KEY INTERFACES

Head of Production Events

Head of Operations Events

Customer Service Team

Operations Manager / Executives

Conference Producer

Marketing Team

Editorial, Strategy, Analyst Teams