Project Administrator

Reach new heights in your career with one of the fastest growing industries in the country! At VIKOR, you have the opportunity to challenge yourself and become part of a team that strives for unity and is dedicated to elevation.

VIKOR is currently looking to add to its team of dedicated individuals with a Project Administrator in Sioux Falls, South Dakota. The Project Administrator will perform administrative tasks and services to support the organization’s projects and operations.

General Responsibilities

Collaborate with Project Administration team and Operations team to accomplish the following: 

Project Maintenance:

o Set up new projects in QuickBase

o Ensure all necessary project documents are in QuickBase

o Verify bid worksheet, quote and purchase order numbers match

o Review and compare project hours and expenses to budgets

o Manage change orders

Closeout Package:

o Prepare and submit the closeout package

Accounts Receivable:

o Prepare and submit the invoices

o Collect payments

Collaboration:

• Customer:

o Work with the customer to submit and obtain necessary documents and approvals

o Work with the customer to resolve issues and collect payment

• Project Manager:

o Work with the project manager to ensure administrative tasks are completed in a timely fashion

• Project Administration Team:

o Work with the team to ensure equitable work distribution

o Work with the team to cross train and troubleshoot

• Vendors:

o Set up new vendors in QuickBase

o Prepare and submit vendor purchase orders

Performs other duties as assigned

Reports to: Project Administration Manager

Sioux Falls, SD 

Full-Time | Hourly

$22 - $24 per hour

Requirements

Skills

• Visionary for efficiency developments within the company

• Excellent computer skills, ability to learn, adapt and develop customer and company submittal programs

• Self-starter, motivated, problem solver- Proficient in Microsoft Word, Excel and Outlook

• Basic understanding of accounting principles and ability to quickly learn new software

Required Meetings or Coordination

• Daily interaction with Project Administration team, project managers

• Weekly Monday morning training

• Weekly Project Administration team meeting

• Regular one-on-one’s with department manager

Education and Experience

• Associate’s degree in related field preferred

• Prior related office experience preferred