Administrative Assistant

Are you looking to join a positive, energized team?  Play a part in preserving our planet?

Due to growth, we have a newly created position for a multi-functional Administrative Assistant.  In this role, you will support Customer Service, Sales, reviewing manifests for accuracy, prepare and administer billing, and organize & complete outbound trailer logs and accompanying spreadsheets. You’ll also file, fax, open mail, serve as backup when other office staff is absent.

• Create, review & arrange manifests into packages; and confirm destinations on manifests.
• Assist Sales and Field Technical Services with paperwork, invoicing and customer communications
• Complete spreadsheets for trailer shipments
• File manifests & spreadsheets by date, trailer & destination
• Receive visitors, answer phone calls, check voicemail and provide assistance or direct to the appropriate department. or person; exercise discretion and interpretive judgment with outside vendors.
• Email summary reports to interoffice personnel
• Provide administrative support including faxing, filing, opening mail, etc.
• Mail and ship packages via USPS, UPS, FEDEX as well as stuff & seal mailing