Administrative Assistant - PT, Remote

about 1 month ago
Full time role
Hybrid · Remote · Northampton, MA, US... more

Location: Remote                                                                                                                                                                                                                        Must reside within easy access to Northampton, MA for occasional office duties. 


CET is looking for a part-time Administrative Assistant to provide timely and accurate support to our Executive Team and other departments as needed. This is a great opportunity to contribute to our smooth and efficient operations through a variety of functions including, scheduling and calendar management, document management, event coordination, and other internal and external facing support. 


About Us

CET, a regional nonprofit, operates on the front lines of climate action by helping people and businesses decarbonize through waste reduction, energy efficiency, and electrification. With nearly 50 years of experience, CET envisions a world that has embraced and advanced just and resilient climate solutions.  We partner with city and state agencies, utilities, homeowners, and business owners across the U.S. to build a just and equitable transition to the low-carbon economy. The need to tackle climate change and rapidly decarbonize our economy makes our work more urgent than ever!


Position Summary


  • Administrative Assistance: Provides essential administrative support such as handling scheduling, email correspondence, agenda preparation, recording Board minutes, managing expense reports, and making travel arrangements for individual executives and organizing events and meetings.
  • Fundraising Assistance:  Enters new donations into CET's donor database and prepares donor mailings.
  • Document Preparation and Management: Prepares sensitive materials, including Board resolutions and confidential correspondence, and manages non-revenue contract filing and storage. 
  • Event Coordination: Takes charge of planning, scheduling, arranging speakers, catering, and managing budgets for internal and external events hosted by CET, ensuring they run smoothly and successfully. 
  • Interdepartmental Support: Collaborates with various departments and teams across CET to ensure their administrative needs are met efficiently. 


Physical Demands/Conditions Requirements


Including but not limited to the following: Environment: Office environment. Home office, must have high speed internet with a setting designed to work without interruption. As required, movement throughout a variety of business tasks required. Physical Demands: Walking, sitting, standing, keying, repetitive movements. Equipment Used: Including but not limited to the following: Computer, cell phone, automobile and office equipment


Knowledge/Skills/Experience Required


  • A high school diploma and at least 2 years of administrative assistance experience.
  • Excellent interpersonal and communication skills.
  • Proficient use of MS Office software and the ability to learn new software required.
  • Excellent organizational and time management skills with the ability to work independently and with minimal supervision.
  • Accuracy and attention to detail required.


Compensation and Benefits


This is a part-time hourly non-exempt position, with a typical schedule of 4 hours per day, 5 days per week. The Administrative Assistant has the option to work remotely or from our office in Northampton, MA. At CET, we are committed to transparency and equity in our compensation practices. The compensation range in our job postings reflects the range of pay available for the role. Individual compensation will be determined based on various factors, including but not limited to the candidate's qualifications, skills, and experience.


CET provides excellent benefits, including vacation, holiday, and personal/sick time; medical, dental, and vision insurance; life insurance; disability insurance; and a retirement plan with a company match. CET also provides a monthly $85 stipend for your home internet and/or phone expenses. We cultivate a friendly, supportive, and inclusive environment to help us achieve our mission impact goals. 


CET is committed to racial justice and inclusion. Since 2020, our staff and Board have been formally co-creating and implementing a Diversity, Equity, and Inclusion Framework that spans all internal and external policies, practices, and services. The candidates we seek share this commitment to equity and find fulfillment in building an inclusive culture in a collaborative, non-linear, and continuous learning environment.


CET is an equal opportunity employer and provider. We strive for a welcoming and inclusive environment. Diverse applicants are encouraged to apply. You may include military service assignments and any verified work performed on a volunteer basis.