Administrative Assistant

about 1 month ago
Full time role
In-person · Los Angeles, CA, US... more
About EVgo:
EVgo (Nasdaq: EVGO) is a leading provider of electric vehicle (EV) charging solutions, operating one of the largest public fast charging networks in the United States. With over 1,000 fast charging locations across 40 states, EVgo serves more than one million customer accounts. Our mission is to expedite the mass adoption of electric vehicles by creating a convenient, reliable, and affordable EV charging network that delivers fast charging to everyone. EVgo partners with automakers, fleet operators, retail hosts, and policy makers to offer innovative services such as EVgo Optima™, EVgo Inside™, EVgo Rewards™, and Autocharge+. Committed to sustainability, EVgo uses 100% renewable energy and fosters an inclusive community with diverse practices. Our commitment to diversity, equity, and inclusion is integral to our mission and operations, ensuring a welcoming environment for people of all backgrounds. For more information, visit https://www.evgo.com.
 
Position Summary:
As an Administrative Assistant reporting to the Executive Assistant, you will play a critical role in ensuring smooth day-to-day operations for EVgo’s senior leadership team. You will provide general administrative support, assist in managing schedules, coordinate meetings, and help facilitate communications between the executive team and internal/external stakeholders. The ideal candidate will be organized, proactive, and capable of juggling multiple priorities with a high level of professionalism.
 
Responsibilities:
  • Based near the LA office to support meetings as needed.
  • Administrative Support: Provide general administrative support to the Executive Assistant and senior leadership team, including answering phones, managing correspondence, and drafting presentations, emails and documents as needed.
  • Scheduling: Assist in maintaining and coordinating busy calendars for senior executives, including scheduling meetings, appointments, and conference calls.
  • Meeting Coordination: Help prepare for meetings by gathering necessary materials, setting up conference rooms or virtual meeting links, and coordinating logistics such as catering, presentations, or equipment needs.
  • Travel Arrangements: Support the Executive Assistant and leadership team with arranging domestic and international travel, including booking flights, hotels, transportation, and preparing detailed itineraries.
  • Expense Reports: Assist with processing and submitting expense reports for the executive team in a timely and accurate manner.
  • Document Management: Help organize and maintain digital and physical files, ensuring all critical documents are easily accessible.
  • Communication Liaison: Serve as a point of contact between the executive office and internal/external stakeholders, ensuring professional and timely communication.
  • Event Planning Support: Provide support with planning and executing company events, including logistics coordination, venue selection, and on-the-ground support.
  • Special Projects: Assist with ad-hoc projects and research assignments as directed by the Executive Assistant or senior leadership.
  • Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Required Skills/Experience: 
  • Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
  • Ability to work independently and collaboratively in a team environment.
  • High level of discretion and professionalism when dealing with confidential information.
  • Detail-oriented with strong problem-solving abilities.
  • Flexibility and adaptability in a dynamic work environment.
  • This is a three-month contract-to-hire opportunity, with the possibility of transitioning to a full-time role upon successful completion of the contract period and evaluation
For job positions in CA, CO, and NYC, the estimated salary range for a new hire in this position is $65,000.00 USD to $75,000.00 USD. Actual salary may vary depending on job-related factors, including knowledge, skills, experience, and location. In addition to a competitive base salary, we offer discretionary target cash bonuses, restricted stock units (subject to Board Approval), and a comprehensive benefits package including health, life, and disability insurance, unbounded paid time off including parental leave, and a 401(k).