Operations Manager
This role is a part-time (4 days a week) role, working 30 hours per week*. Flexible working can be considered.
Fossil Free London is a growing, dynamic organisation and climate campaign group.
We need people who are deeply driven to organise climate action, so we can make urgent change, whilst being highly professional and able to deliver time and again.
We are a fast paced, energetic and welcoming grassroots organisation which opposes the presence of fossil fuel corporations in our city, and explores what London could be without them. We execute a range of creative and disruptive protests in the city, with a focus on bringing new activists into the climate movement and amplifying our impact through social media and the news.
We have four existing members of staff and an organiser network of hundreds of activists.
We are now looking to hire a motivated and experienced Operations Manager with excellent attention to detail and the ability to make our organisation more efficient through creating and managing new systems. The role will oversee our organisational operations including day-to-day administrations, digital operation, recruitment, and financial management (although likely not fundraising, unless this is a particular skill of the right applicant). This is an exciting opportunity to contribute to our mission to stop climate breakdown and help grow the organisation.
This role will report to the Director of Fossil Free London. While operations will be the main responsibility for this post, as a small organisation support is likely to be required across other areas.
Note: Fossil Free London is fast growing, and interested in the different skills available to take us to the next level. If you would like to work with us professionally, and have skills and experiences you can offer that fall outside of this role, please contact robin@fossilfreelondon.org, with a brief summary of what you can bring and your contact details.
*This job is updated on 19th Dec 2024 to correct working hours from full-time (37.5 hours per week) to part-time (30 hours per week)
Key responsibilities:
Working closely with the Director, managing organisational operations, such as policies and processes, budgeting, recruitment, and finance
Managing operational administration, such as expenses, documentation storage, onboarding, digital platforms, budget sheets, tracking funders’ objectives, booking venues
Maintaining digital security across platforms
Working closely with Social Change Nest, provide oversight to finances
Working closely with Independent Advisory Group to ensure standard of organisational operations
Supporting the Director to ensure group functions in line with ethical, strategic and legal responsibilities
Supporting the Director and rest of the staff team as needed
Key skills and experience:
Organisational operations
Preparing and review policies and processes
Managing budgeting and forecasting
Managing end-to-end recruitment process
Preparing and facilitating workshops
Operational admin
Logging, organising and upkeeping digital storage and databases e.g. photo logs for press, lists of actions, press appearances
Managing expenses and invoices
Maintaining digital security across platforms
Managing data and GDPR compliance
Maintaining the staff handbook
Managing physical infrastructure - e.g. office spaces and storage unit
Finance
Tracking and recording income and expenditure
Maintaining oversight of the budget and projections
Identify and assign spending to funding streams
Leading on invoicing and expenses
Advising staff and organisers on available budget
Essential skills and attributes
Highly organised and attentive to detail
Experience of operations including recruitment, finance and administration
Excellent written communication skills
Experience of contributing to the development of operations and policy processes
Digital proficiency
Able to work independently and flexibly in a small team
Commitment to the mission and values of Fossil Free London
Desirable
Experience in financial management or support
Highly numerate
Applicants must live in or very near London and be entitled to work in the UK.
What we offer:
£35,000 - £45,000 per year - full-time (37.5 hours per week) equivalent
25 days holiday + Bank holidays - full-time (37.5 hours per week) equivalent
4 days a week, 30 hours a week
How to apply:
To apply, please submit:
a CV of maximum 2 pages in font 12
a cover letter of max 2 pages in font 12
setting out why you are interested in this role and how you meet the key skills and experiences specified above.
Send your application via email to operations@fossilfreelondon.org with the role title as the subject line.
Accessibility
We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional accommodations you’d like to request, please contact operations@fossilfreelondon.org.
Equality, diversity and inclusion
We believe equity, diversity and inclusion are essential to the environmental movement. We encourage women, members of the LBGTQIA+ community, ethnic minorities and/or any marginalised communities to apply for this role.
Process
The structure of the interview process will be: an aptitude test of some of the essential skills listed above, which will be done remotely, a possible Zoom interview and then, if relevant, an approximately 45 minute interview face to face in London asking about your interest in the role, examples of your skills and experience and the ideas you will bring.
We do our best to make the interview a friendly and constructive process - we are not here to catch you out. Some top tips to prepare for an interview can be found on Charity Connect website.
Please send us your application by Sunday 12th January 2025 at 10am
We will respond to all applicants by Thursday 16th January 2025
We will be conducting competency tests and interviews likely between Monday 20th and Monday 27th January 2025